Candidates must be eligible to pursue a Level 3 Apprenticeship in Business Administration and possess strong organisational and secretarial skills. The apprenticeship aims to enhance personal development and competencies, with opportunities to collaborate across various teams in the hospital. Applicants should have resided in the UK for the past three years and should not have previously completed a similar Level 3 qualification. A DBS check is required at the applicant’s expense upon hiring, and early application is encouraged due to the potential for high interest in the position.
Working Full time : 37.5 hours per week
The Improvement Administration Officer Apprentice will work in a busy, focused team. The post-holder will have a significant contribution to make in managing the day to day running of the improvement team offices providing high quality, comprehensive, efficient and effective administrative support. There will be an expectation for the post-holder to be highly motivated, flexible and enthusiastic with excellent organisational and secretarial skills.
The role will support on aspects of the Cost Improvement Programme (CIP) delivery, being responsible for regular reporting and milestone tracking of major CIP projects / schemes. The role will also support the Continuous Improvement initiatives.
The post holder must be *eligible to undertake and complete a Level 3 Apprenticeship in Business Administration whilst developing the skills and confidence to provide quality administrative support as a member of the Improvement Team. The role will provide the opportunity to work closely with a variety of teams within The Countess of Chester Hospital to maximise personal development, increase competence and skills and knowledge of our different functions. We recommend and welcome contact in advance to discuss this opportunity.
(*to be eligible for this Apprenticeship you must have resided in UK for the last three consecutive years and must not have completed Level 3 Business Administration or similar).
1. Providing administrative support in the planning, monitoring, reporting and control, and implementation of projects.
2. Assist in the provision and maintenance of accurate and comprehensive documentation to support a consistent programme/project management approach.
3. Provide an organised and effective centralised information repository that provides access to project level documentation and configuration items. Maintain project library, reports and resources. To develop mechanisms that maximise the automation of reporting and progress capture.
4. Assist in the production of routine and ad hoc programme progress/status reports, including regular highlight reports, and monthly Programme Reports.
5. Assist in the documentation of risks and issues, maintaining the risks and issues database, monitoring progress and producing routine reports as required.
6. Create reports, documents or presentations on behalf of the Improvement Team.
7. To provide cover when required to help coordinate, organise and support the planning of meetings, events and conferences.
8. To provide cover when required to take minutes, provide supporting papers and take actions.
About us
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £27.50(standard) or £55.50(enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £16per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
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