Team Administrator - Community Vaccination Service inBournemouth inBournemouth PUBLISHED WED 4 DEC 2024

Band 3: £14,442 to £15,404 a year p.a PERMANENT
CASELOAD NHS

Dorset HealthCare University NHS Foundation Trust rhrJ5E7b

The Team Administrator for the Community Vaccination Service at Dorset HealthCare University NHS Foundation Trust will play a crucial role in supporting the delivery of vaccination programs for school-aged children and Covid vaccinations for housebound patients and care homes. This Band 3 Administration Assistant position involves daily management support for a team of nurses and administrators, ensuring clinics are appropriately staffed, and maintaining effective communication with parents, schools, and service users. Key responsibilities include managing patient records, handling referrals, responding to inquiries, and performing general administrative tasks to contribute to the overall effectiveness of the vaccination service.

The role is designed for a proactive team player with administrative experience, who is passionate about promoting vaccine safety and effectiveness within the community. Successful candidates will need to demonstrate their relevant skills and experience in their application, specifically relating to the requirements outlined in the job description and person specification.

The newly integrated Community Vaccination Service is looking for a team player and experienced Administration Assistant to help deliver the school age vaccinationprogramme alongside the Covid vaccination delivery to housebound patients and care homes.Vaccinations are the safest and most effective way of protecting individuals and communities from vaccine preventable diseases. Working for theCommunity Vaccination Service allows for you to work as part of a team supporting and promoting the importance of vaccines who arepassionate to protect this age group and offering support to the Integrated Vaccination Service across the Trust.An exciting opportunity has arisen for a Band 3 Administration Assistant to support the management of the Community Vaccination Service (CVS).The CVS team is part of the Integrated Vaccination Service and provides all school age children in Dorset their immunisations as per theUK Health Security Agency schedule, alongside this the service also provides Covid vaccines to the housebound and care home residents ofDorset. You will be supporting the management of a teamof nurses and administrators on a day-to-day basis, ensuring all clinics and sessions are staffed appropriately and safely. The role will be based

Liaising with parents/school/service users/care homes
Adding patients onto caseloads
Sending lists of new referrals to other departments
Making a referral to CHIS
Checking duplicate registration forms and actioning appropriate for

Amending Records for CHIS/SN as advised.

Phones/Emails /General enquires and consent forms.

Sending and editing communications

Daily administration tasks as identified by the Administration lead.

About us
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing yourapplication please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skillsapply to this post.

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Team Administrator - Community Vaccination Service: Click to view

To work as a Team Administrator in the UK, you will need a combination of technical, organizational, and interpersonal skills. Here are some key skills that are typically required for this role:

1. Organizational Skills: Ability to manage multiple tasks, prioritize work, and keep the team organized and on track.

2. Communication Skills: Strong verbal and written communication abilities to effectively interact with team members, clients, and stakeholders.

3. Administrative Skills: Proficiency in general administrative tasks such as scheduling, record-keeping, and document management.

4. IT Literacy: Familiarity with common office software (e.g., Microsoft Office Suite, Google Workspace) and may also include knowledge of project management tools (e.g., Trello, Asana).

5. Time Management: Ability to manage time efficiently and meet deadlines.

6. Attention to Detail: Ensuring accuracy in documents, reports, and other communications is crucial.

7. Interpersonal Skills: Ability to build relationships and work collaboratively with others, while also being able to handle conflicts and challenges diplomatically.

8. Problem-Solving Skills: Ability to identify issues and develop solutions quickly and efficiently.

9. Adaptability: Being flexible and open to change in a fast-paced environment, as teams may shift priorities frequently.

10. Customer Service Orientation: Providing support and assistance to team members and other departments as needed, maintaining a professional and positive attitude.

11. Basic Financial Skills: Understanding budgeting and financial tracking may be beneficial, depending on the role.

12. Confidentiality and Discretion: Handling sensitive information with care and professionalism is crucial.

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