Human Resources Advisor - Staff EngagementinPeterboroughinPeterboroughPUBLISHED FRI 13 DEC 2024

We currently have a fantastic opportunity for a Human Resources Advisor to join our Human Resources Team at Greater Peterborough Network (GPN), with the key responsibilities for staff engagement, employee relations and performance.

The successful applicant will be able to demonstrate a good understanding of employment legislation, communication, change management and staff engagement. Additionally you will handle a range of HR case work and the successful delivery of Key Performance Indicators.

Due to the rapid growth of the services we provide, you will need to be able to work efficiently and independently in a busy environment. You will also possess good attention to detail, whilst being committed to delivering to the highest of standards and able to communicate at all levels. There is a lot of processing within this role so good IT skills would be beneficial.

You will have a passion to make a difference and an ability to form good working relationships. You will work alongside the HR Advisor Recruitment, and have support from our HR administrator. As a team you will provide managers with focussed HR advice. You will work closely with our finance and data teams.

This role reports to the Human Resources and Organisational Development Business Partner.

The role is 22.5 hours per week, contracted Monday, Wednesday and Friday 9.00am-17.00pm

This role is based on site across the 3 days. Location is central Peterborough

• Work with the team to deliver professional people management practices, relationships, support from colleagues and organisationalfactors
• Collate data gathered through employee engagement and all formats of colleague feedback, (gathered through forums such as performance, staff surveys, feedback gathering activities) and collaborating with the management team to provide positive outcomes and solutions.
• Provide expert HR advice in line with policies and procedures, keeping in line with best practice and employment legislation, focusingon organisational engagement and loyalty/reward
• Manage the development of engagement programmes such as employee recognition and wellness activities
• Effective processes are maintained within the reporting and support of attendance management, annual leave, flexible working policies
• Deliver communication process for all people related activities, ensuring smooth communication during organisational change, policy and organisational updates
• Effective processes are maintained within the reporting and support of attendance management

About us

Service Improvement & Change Management

• Contribute to the improvement activity and new ways of working to improve the efficiency and effectiveness of the HR department
• Respond and collaborate with our wider teams to ongoing change. Support and co-ordinate where required, change across all sectors, providing oversight of activities
• Support and provide guidance to enable and embrace change
• Undertake and participate in projects as required
• To continually promote equality and diversity and undertake equality impact assessments when required

Communications, Partnership & Staff Involvement

• Develop & maintain effective internal and external communication networks to support the delivery of the HR Strategy
• Work closely with other HR Colleagues to ensure a seamless HR Service to divisions optimising opportunities for working collaboratively towards the provision of an integrated HR & OD service
• Work in collaboration with key stakeholders such as Health, Education England Pay & Staff Services, Health, Work and Wellbeing, Workforce Planning, Equality Lead and Learning & Development

Leaver administration:

• Ensure resignations are acknowledged in a timely manner
• The Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employees terms and conditions
• Action exit interviews for all staff face to face wherever possible, or electronically/teams
• Data from exit interviews is collated in a confidential format and fed into the culture strategy plan
• Leaver payroll instructions being logged in time for the monthly payroll run

Operational Planning

• To contribute to the development of a capacity and engagement plan that is aligned to the service delivery objectives
• Facilitate the provision of workforce information to enable the development of workforce plans

Performance Management

• Contribute to the development and achievement of any HR targets or performance indicators
• Ensure the provision of accurate and timely information to designated area of responsibility
• Support stakeholders in the analysis of HR metrics/ statistics, highlighting any trends
• Support stakeholders in the development of action plans to address any areas which require improvement
• Coach and guide stakeholder on specific employment relations issues emphasising the importance of good record keeping and data protection
• Line management responsibilities ensuring regular one-two-ones and careers conversations take place

Policies & Procedures

• Comment on and contribute to the review and development of HR Policies and Procedures
• Ensure policies are reviewed and updated with employment law amendments/changes as required, and within the timescale of individual review periods
• Ensure compliance with HR Policies and highlighting risks to the HR/OD Business Partner
• Supporting managers with the end-to-end progression of the Attendance Management of Long-Term sickness cases
• Supporting managers with supporting and/or managing performance matters
• Support the Assistant HR Business Partner with the management of complex cases such as health, conduct, Respect and Dignity at Work

Administration:

• Carry our administrative procedures/requirements for the HR Department
• Assist stakeholders in the resolution of contractual queries
• Facilitate the monitoring of contractual matters, i.e compliance, pre-employment checks, contracts/contract variations, highlighting any areas of concern
• Action audit processes within the HR Department, ensuring files and processes are compliance and actions identified are completed appropriately and in a timely manner
• Ensure Risk Assessments are conducted, recorded and documentation filed and maintained

Teamwork & Development

• Be responsible for own development, including attendance at mandatory training and continually keep up to date with changes to employment legislation and best practice
• Support HR colleagues in their continuous professional development including the Assistant HR Advisor and Absence Support Team

HR Service Delivery

• To support on a variety of key HR projects to enhance the employee experience and continually improve HR services
• Support managers with disciplinary and grievance investigations, and participate in formal hearings and appeals as required

• Facilitate the provision of timely and appropriate workforce information on all key performance indicators
• Maintain accurate and up to date absence monitoring and management information to support the optimisation of attendance
• Providing advice on long term sickness management
• Coordinating the sickness review meetings and appropriate support of Occupational Health
• Provide guidance to on the consultation process for the management of change
• Provide support by assisting with documentation, attending consultation meetings and one to one meeting as required
• Maintain accurate HR records and filing systems, and keep up to date the Employee Relations tracker/ case log
• Implement & monitor compliance in relation to data protection, equality and diversity and other HR related legislation

Recruitment and Selection:

• Support the HR Advisor Recruitment as required

Administrative Responsibilities

• Work in partnership with stakeholders to ensure the timely completion of HR documentation such as monthly school reports and absence dashboards
• Work in partnership with internal stakeholders to ensure accurate and timely processing of pay adjustments, incremental point changes, removal/ addition of protection on pay/ hour of work.
• Attend meetings and provide accurate minutes

Training Responsibilities

• Support the delivery of training sessions on HR policies and procedures

This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties, which fall within the grade of the job, in discussion with the line manager.

This job description will be reviewed regularly in light of changing service requirements and any such changes will be discussed with the post holder.