Leeds GP Confederation rWTDJURj
Please note interviews will take place in person on Tuesday 17th December 2024.
The HR & Recruitment Officer will play a key role in delivering the people priorities identified within the organisations HR plan. The HR & Recruitment Officer will have a designated workload across different HR and recruitment functions. They will have access to support, advice and guidance from a HR Business Partner.
The HR & Recruitment Officer will work to organisational standards and guidance, and within the CIPD code of professional conduct at all times; ensuring that their practice is grounded in evidence-based theoretical and practical knowledge. They will be responsible for supporting new and innovative people management practice, working with the HRBP to respond to emerging knowledge and techniques.
To be the first point of contact for managers and staff with regards to employment related issues, providing advice and guidance on how to deal with a range of employee relations issues including disciplinary, grievance, performance management and sickness management.
To advise, guide and resolve queries on subjects regarding leave entitlements e.g. maternity/paternity/adoption questions.
Manage the recruitment process end to end, coordinating the processing with appropriate line managers.
Work closely with managers to understand service staffing requirements to support targeted recruitment.
Support and respond to related queries from existing and potential workers to ensure the smooth and efficient running of all recruitment and processes.
Manage recruitment records in accordance with the GDPR legislation and appropriate handling of sensitive information including right to works, referencing, professional registration checks, DBS Checks & Occupational Health.
About us
Main Duties HR
To provide HR support to employee relations investigations (e.g. grievance, disciplinary or bullying and harassment), providing beginning to end support and taking responsibility for arranging hearings if required.
To ensure that the HR Business Partner is regularly updated on progress with cases and any potential problems and delays are escalated accordingly.
Set up annual reviews for compliance checks e.g. appraisals, professional registration checks and DBSs.
Take a proactive approach with support and delivery of HR specific projects.
To support the HRBP with admin tasks related to complex work streams e.g. change management, TUPE.
To contribute and support to the implementation of HR policies/procedures and guidelines within service area and identifying and proposing changes to administrative policies/procedures and guidelines as required.
To take minutes of formal meetings when required e.g. disciplinary, grievance, sickness hearings, as well as workforce committee meetings.
To work in partnership with internal and external services and stakeholders e.g. payroll and other Trusts.
To coordinate with multidisciplinary teams e.g. planning complex meetings where flexibility is required due to differing priorities.
Liaise with admin team to manage the administrative responsibilities such as managing workforce compliance on rota management and clinical systems.
Proactively engage with CQC materials and updates that may affect compliance procedures, updating and communicating amended processes to operational team.
Main Duties Recruitment
Maintain the organisations recruitment tracker with up-to date activity outcomes, progress tracking and supporting with appropriate action where required.
Attend meetings with the wider Leeds GP Confederation operational team and provide recruitment & HR updates and communicate any compliance concerns or actions.
Work alongside Business Information Analyst to support recruitment and HR related reporting.
Place vacancies online as required (NHS Jobs / Agency/ other vacancy websites) and subsequently up-date adverts as and when required.
Organise interviews/ meetings and assist in the diary management requirements of individuals in connection with recruitment and compliance due diligence such as appraisals.
Oversee relationships with locum agencies, monitor agency compliance, fill rates and identify that SLAs are being met.
Monitor recruitment and compliance performance report on this weekly for assurance reporting to wider operational team.
Collate monitoring data and ensure accurate recording and maintenance of information regarding recruitment activities to enable the production of meaningful workforce indicator report.
Manage and develop recruitment materials such as, onboarding documents, job descriptions, advertisements, contracts for review and status reports as required for relevant meetings.
Monitoring overall progress and utilisation of resources, initiating corrective action where necessary in agreement with line managers.
Other duties may be required to meet the responsibilities of the post and the requirements of the organisation.
Key behaviours
Willingness to undertake training required to maintain and develop proficiency in HR and recruitment management skills.
Promoting inclusive practice in recruitment and HR management, fostering a diverse workplace culture.
Promoting the health and wellbeing of staff in the workplace
To be a friendly, approachable first point of contact for managers in the organisation. To be proactive to identify concerns as they arise and take action in early stages.
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