Medical Secretary - Various Areas (Internal Only) inVictoria Road inVictoria Road PUBLISHED MON 2 DEC 2024

Band 4: £26,530 to £29,114 a year PERMANENT
FAMILY NHS

East Cheshire NHS Trust r42V6PtN

The East Cheshire NHS Trust is seeking a part-time Medical Secretary to support various specialties in Victoria Road. This position is exclusively available to current employees, bank staff, registered NHSP, ISS staff, and volunteers within the Trust. The role involves taking ownership of administrative tasks, managing communications for consultants, and providing an efficient secretarial service. Candidates should possess medical typing qualifications, prior experience as a Medical Secretary, and excellent organisational and communication skills. Familiarity with specific systems such as Medisec, Winscribe Digital Dictation, and PAS is beneficial.

The role requires a commitment of 21 hours per week, specifically on Monday, Tuesday, and Wednesday. The Trust values inclusivity and encourages applicants from diverse backgrounds, highlighting its status as a Disability Confident Leader. Interested candidates should complete a Short Application Form and email it to the Recruitment Team, clearly indicating the vacancy they are applying for. Applications must be submitted before the closing date, and early application is advised due to the potential for the listing to close early.

**This position is open to staff working at the Trust in the 'ECT Family' this includes current East Cheshire NHS Trust employees, bank staff, East Cheshire registered NHSP, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups. **

**If you would like to apply for this position please complete the attached Short Application Form and email this to the Recruitment Team at: clearly marking for which vacancy you are applying for in the Subject Header of the email. Please note applications received after the closing date and time will not be accepted**.

An outstanding opportunity for a part time Medical Secretary to support various specialties at East Cheshire NHS Trust has arisen. Would you like to take on a role that provides you with ownership of your workload? Would you like to be creative in your approach and be responsible for supporting to ensure our patients receive the best quality of care by using your skills, experience and our trust's values and behaviors?

You will have medical typing qualifications and previous experience as a Medical Secretary. You will have excellent communication skills and be particularly caring and understanding. Experience in the use of Medisec, Winscribe Digital Dictation, PAS and e-Referral would be an advantage

Hours per week: 21

Hours to include: Monday, Tuesday and Wednesday.

To manage the office administration of the Consultant and designated medical staff, and provide an efficient and effective secretarial service.

The post-holder acts as the first point of contact for all forms of communication for the Consultant and their team.

The post requires excellent organisational skills, medical audio typing, and a sound knowledge of medical terminology.

About us
Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage www.jobsincare.com/job/jbns6jJ5 for more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Medical Secretary - Various Areas (Internal Only): Click to view

To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:

Essential Skills:

1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.

2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.

3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).

4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.

5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.

6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.

7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.

8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.

9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.

10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.

Qualifications:

- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.

- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.

- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.

Additional Skills:

- Time Management: Ability to manage time effectively and meet deadlines.

- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.

- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.

Conclusion