*INTERNAL MPFT APPLICANTS ONLY* - Procurement AdministratorinStaffordinStaffordPUBLISHED FRI 7 MAR 2025

Supporting Strategic Procurement with operational procedures to enable standards of procurement to be maintained

Contract Administration

Setting up new product/catalogue codes

Raising contract variations

Managing Trust Waiver of Standing Financial Instructions (SFI's)

Co-ordinating high value requisitions (above threshold)

Co-ordination and support with Trust Freedom of Information Requests (FOI's)

Management of the procurement inbox

Run low value procurements - e.g. Request for Quotes

Support and completion of framework call off orders, low value contracts, and service level agreements (SLA's)

Supporting Contract Managers with cost savings and efficiencies - eg Provider rebates

VCSE - support with new Provider qualifications and support with the VCSE Dynamic Purchasing System processes

Support with and co-ordination of new Procurement Act tender notices & administration (eu supply portal management)

Shadowing Contract Managers to gain experience of tender opportunities and processes

Support internal stakeholders with procurement queries

Faciliate outstanding IG data to enable Contract sign off

Main duties and responsibilities

Support the Procurement Team's utilisation of available reporting tools

Being able to extract data from these reporting tools into a manageable and understandable format

Demonstrate proficiency in the use of all Procurement systems used for collecting and analysing data, this data can be both sensitive and complex at times

Be able to provide complex information in an easy and understandable format, which is robust, and timely

Daily management of the procurement inbox, organise emails to the correct location, answer and support teams with procurement queries in a timely manner

Manage Purchase orders, supporting through the system from requisition to paid invoice

Manage the contract database and produce regular and ad hoc reports in a timely manner - updating supplier details, contract start and end dates and values

To respond to CAS alerts where products need to be reviewed and report back to RISK team within timescales

Respond to FOI's where appropriate within the set timeframes

About us

Main duties and responsibilities

Support the Procurement Teams utilisation of available reporting tools

Being able to extract data from these reporting tools into a manageable and understandable format

Demonstrate proficiency in the use of all Procurement systems used for collecting and analysing data, this data can be both sensitive and complex at times

Be able to provide complex information in an easy and understandable format, which is robust, and timely

Daily management of the procurement inbox, organise emails to the correct location, answer and support teams with procurement queries in a timely manner

Manage Purchase orders, supporting through the system from requisition to paid invoice

Manage the contract database and produce regular and ad hoc reports in a timely manner updating supplier details, contract start and end dates and values

To respond to CAS alerts where products need to be reviewed and report back to RISK team within timescales

Respond to FOIs where appropriate within the set timeframes

Confident in speaking to internal and external stakeholders using both written and verbal communications

Provide a consistent method for capturing, processing, managing and sharing data and information

Ability to manage own workload to ensure business priorities are met, and spend periods working alone

Systems and equipment

Data entry, text processing, storage of data; requirement to develop or create reports and documents

Use office software to produce spreadsheets and create formulae to support spend data

Administrator for Procurement Systems