Support Medical SecretaryinWhiston / WaterlooinWhiston / WaterlooPUBLISHED WED 6 NOV 2024
Mersey Care NHS Foundation TrustrDYcspZ6
Additionally, the role requires participation in team meetings, organizing documentation for meetings, and performing general office duties such as handling phone calls and correspondence. The Support Medical Secretary is also expected to mentor new staff, contribute to service development, uphold professionalism and confidentiality at all times, and adhere to the Trust's Equality and Diversity Strategy. A proactive approach to problem-solving and effective communication skills are essential for success in this position.
An exciting opportunity is available within the ADHD Sefton Service to support the team. The post holder will provide a comprehensive and professional secretarial support service to an excellent standard, ensuring a high level of accuracy to the Community Services Division. The post holder is expected to work closely with the services to type clinical correspondence in a timely manner. The post holder will be expected to work with a flexible approach, maintaining confidentiality at all times when dealing with service user/staff information. The post holder should have a good working knowledge of medical terminology and a willingness to expand on that knowledge to provide support to different specialities.
The post holder will provide a comprehensive and professional secretarial support service to an excellent standard, ensuring a high level of accuracy to the Community Services Division. The post holder is expected to work closely with the services to type clinical correspondence in a timely manner. The post holder will be expected to work with a flexible approach, maintaining confidentiality at all times when dealing with service user/staff information. The post holder should have a good working knowledge of medical terminology and a willingness to expand on that knowledge to provide support to different specialities.
About us
To promote effective liaison with other services, e.g. wards, community hubs and externally e.g. GP practices, other hospitals, police with regard to clinical correspondence.
Ability to exchange sensitive or contentious information with diplomacy and in a confidential manner.
Responsible for providing accurate, up to date, non clinical advice relating to queries into the unit.
Liaise with clinical and non clinical staff to resolve any issues that may arise, to the mutual benefit off all concerned.
Attend and contribute to departmental/team meetings.
To exercise judgement and apply own skills and knowledge ensuring all transcriptions produced are of an excellent standard.
Transcribing of clinical correspondence when required and within locally agreed timescales.
Work flexibly to ensure the needs of the service are met at all times.
Exercise judgement and initiative in order to manage the workload effectively and efficiently, taking appropriate action to resolve any issues, liaising with appropriate personnel and seeking guidance from the Line Manager when required.
Ensure that all clinical correspondence is transcribed within the required timescales altering line manager if there are any foreseeable delays.
Support the day to day organisation of the clinical teams by liaising with the Transcription Leaders in co-ordinating meetings, ensuring appropriate documentation available for meetings/lecturers, preparation of documents/presentations, attending meetings to take minutes and tying of agendas/minutes.
Ensure that the workloads are reviewed on a regular basis and that any urgent transcription is given priority in conjunction with the needs of the service and line manager.
Adapt a flexible attitude to meet the needs of the service, taking into consideration each areas unique specialty and subsequent requirements of such specialties.
Where appropriate ordering and receipt of general office stationary and equipment.
Mentoring new members of staff including temporary staff as and when required.
General office duties including dealing with incoming and outgoing telephone calls and correspondence, filing, photocopying etc.
When required, provide appropriate clinical information following requests from the Patient Information Systems in use.
To use initiative, working autonomously within the remit of the role.
Having overall view of the daily workload within the service, prioritising tasks where appropriate and ensuring excellent communication skills at all times.
Work in collaboration with the team to identify changes to working practices.
To adhere to the trusts rights based approach taking into account service user choice.
To take responsibility for ensuring your own personal safety and that of the service user when using equipment.
To take reasonable care for the health and safety of yourself and any others that may be affected by own acts and omissions at work.
To ensure that you are familiar with the terms and conditions of your post.
To participate in service development activities, as required.
To maintain the dignity of service users at all times whilst dealing with aspects of personal care.
To seek appropriate advice and support from the qualified practitioner during occasions when service users or their carers become agitated or distressed.
To maintain service user confidentiality at all times both on and off duty.
To maintain appropriate professional boundaries with service users at all times both on and off duty.
To ensure that work is conducted in accordance with the Trusts Equality and Diversity Strategy.
In exceptional circumstances to co-operate with reasonable requests from more senior staff to vary your area of work to meet unplanned service need.
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