Additionally, the successful candidate will support the team leader during absences, maintain files and records, transcribe correspondence using digital dictation, and generate statistics for analytical purposes. The role demands initiative and independence, as the secretary will often be the first point of contact for patients and clinicians, ensuring a high standard of professionalism and efficiency in all administrative tasks.
Would you like to work as part of a team that works well together, always there to help each other and create the best patient experience that you can? If the answer is yes, then we would love to hear from you!
A fabulous new opportunity for a Support Secretary for Gastroenterology has arisen within the Medicine Division at Lancashire Teaching Hospitals.
You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff and any other staff. You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.
Please note this post is for Royal Preston and Chorley Hospital
You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.
You will be expected to cover aspects of the medical secretary's team leader role during periods of absence, as required by the service.
About us
- Be the point of contact for all day to day enquires, referring where necessary to more senior staff.
- Provide administrative and secretarial support to consultants.
- You will often be the first point of contact for patients and clinicians and will be expected to work independently using their own initiative with minimal direct supervision.
- Manage electronic calendars for consultants, organising meetings as and when required.
- Accurate maintenance of an electronic diary with effective communication of diary commitments.
- Coordinate meetings at the request of the speciality. This occasionally requires arranging venues and refreshmentsfor off-site meetings.
- Chase progress on all issues with appropriate manager on behalf of the speciality and when necessary to ensurethat deadlines are met.
- Maintain efficient and effective administrative systems including bring forward, and message taking.
- Ensuring files and papers are available and up to date providing briefings for the days activities, highlighting deadlines and potential conflicts of interest.
- Provide secretarial and administrative support when other members of the team are absent.
- Use databases and computer packages were appropriate to initiate and maintain records and generatestatistics for analytical purposes.
- Accurately transcribe correspondence and reports by touch typing from audio dictation using knowledge of medical terminology. Daily use of digital dictation.
- Coordinate and liaise with Junior Medical staff and distribute all appropriate medical staff rotas (were necessary).
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