Clerical Officer- Maternity Medical RecordsinStockportinStockportPUBLISHED TUE 22 OCT 2024
Stockport NHS Foundation TrustrEuvsziL
Successful applicants must demonstrate proficiency in clerical tasks and have basic computer skills, although training on the Patient Centre system will be provided. A commitment to patient confidentiality and compliance with the Data Protection Act is essential. The position will require a standard DBS check and membership in the DBS update service.
Working as part of a team within a very busy Maternity Unit, this post is for a Clerical Officer to work within the Maternity Records in the Women's Unit.
Main Duties & Responsibilities:
Oversee the professional handling of all incoming calls to the department
Make notes ready by pulling clinic lists off Patient Centre for both the office and the antenatal clinic, prepping and checking clinic lists and referral letter and pulling relevant central files.
Preparing case notes where and when required ensuring all relevant paperwork is available as necessary.
Pulling central files for all clinics and tracking files on Patient Centre system and pulling central files for various sources and reasons as and when required.
Re-file central files into the filing system.
Contribute to the specialist filing system to include postnatal filing and reports within the Maternity Department.
Filing & processing the baby postnatal notes.
Contacting GP's and community midwives to check patient data as and when necessary.
Ensuring contact between GP and Maternity Office is undertaken to establish any pending bookings are completed as and when necessary.
Make up new central files and case notes.
Contribute to the rotational duties to support the Receptionist staff when required.
To ensure patient's confidentiality at all times and comply with the Data Protection Act.
An exciting opportunity has arisen for a proactive and enthusiastic individual to join the clerical team in the Maternity Health Records department at Stockport NHS Foundation Trust.
Working as part of a team within a very busy Maternity Unit, this post is for a Clerical Officer to work within the Maternity Records in the Women's Unit for 32.5 hours a week.
Excellent communication and clerical skills are a must, as is experience in a similar role. The ability to meet deadlines and be able to work under pressure.
It is essential you have keyboard skills although training will be given for the Patient Centre system. You must be able to demonstrate a positive attitude and are self motivated with the ability to work on your own or as part of a team.
The successful candidate will have clerical experience, computer experience, will possess excellent organisation, communication and customer service skills.
If successful, this vacancy will require an standard DBS check at a cost of £26.50. This cost will be deducted from your first Trust salary. In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.
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Main Duties & Responsibilities:
1. Maintain the Patient Centre computerised appointment system
2. Registration and production of all relevant paperwork for appointments including correspondence and labels.
3. Oversee the professional handling of all incoming calls to the department
4. Make ready by pulling clinic lists off Patient Centre for both the office and the antenatal clinic, prepping and checking clinic lists and referral letter and pulling relevant central files.
5. Preparing casenotes where and when required ensuring all relevant paperwork is available as necessary.
6. Pulling central files for all clinics and tracking files on Patient Centre system and pulling central files for various sources and reasons as and when required.
7. Re-file central files into the filing system.
8. Contribute to the specialist filing system to include postnatal filing and reports within the Maternity Department.
9. Filing & processing the baby postnatal notes.
10. Contacting GP's and community midwives to check patient data as and when necessary.
11. Ensuring contact between GP and Maternity Office is undertaken to establish any pending bookings are completed as and when necessary.
12. Make up new central files and casenotes.
13. Contribute to the rotational duties to support the Receptionist staff when required.
14. To ensure patient's confidentiality at all times and comply with the Data Protection Act.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.
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