Medical Secretary inBarnstaple inBarnstaple PUBLISHED WED 23 OCT 2024

PERMANENT GOOD SALARY

Fuller and Forbes Partnership rj1rzEeD

Opportunity to work in a supportive healthcare environment with a dedicated team at a well-established practice serving 12,500 patients.

Develop and enhance valuable skills in audio typing, word processing, and general administrative duties.

Be an integral part of the healthcare team, directly contributing to patient care through efficient management of medical records and referrals.

Gain experience in handling confidential information and participating in safeguarding practices, which is critical in the healthcare sector.

Flexible work environment with the possibility to cover for team members, fostering a sense of teamwork and camaraderie.

Opportunities for professional growth and development through exposure to various administrative and clerical tasks within the practice.

Engage in meaningful interactions with healthcare professionals, GPs, and patients, making a positive impact on the community's health.

The role of Medical Secretary at Queens Medical Centre in Barnstaple involves providing general secretarial support to the practice manager, doctors, and health professionals. Key responsibilities include audio and copy typing, processing outgoing referrals, summarizing medical records, assisting with clerical and administrative tasks, and organizing meetings. The Medical Secretary will also maintain filing systems, file patient records, cover for team members during absences, process incoming medical reports, and assist with safeguarding administrative duties. The practice serves 12,500 patients across two sites, including a branch in Lynton.

Queens Medical Centre has an exciting opportunity for a Medical Secretary to join our team.

We are a 12,500 patient practice across 2 sites with a branch site in Lynton.

The main aim of the role is to provide general secretarial support to the practice manager, doctors and health professionals involving word processing and audio typing skills with general clerical work.

About us
Job responsibilities:

To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, etc in an accurate and quality manner.

To process all out going referrals.

To undertake accurate and comprehensive summarising of medical records.

To assist the practice manager with all clerical and administrative duties.

To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.

To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.

File patient records and correspondence in patient medical records.

To provide cover for members of the secretarial team during periods of sickness and annual leave.

To process all incoming medical reports in a timely manner.

To undertake all aspects of the surgerys safeguarding admin role and assist the safeguarding lead with all clerical duties.

More information related to this job opportunity, from jobsincare:

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Useful skills for a Medical Secretary: Click to view

To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:

Essential Skills:

1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.

2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.

3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).

4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.

5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.

6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.

7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.

8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.

9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.

10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.

Qualifications:

- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.

- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.

- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.

Additional Skills:

- Time Management: Ability to manage time effectively and meet deadlines.

- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.

- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.

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