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Admin Assistant - 17.5 HoursinStratford-upon-avoninStratford-upon-avonPUBLISHED MON 23 DEC 2024

£22,431 to £26,382 a year pro rata - Depending on skills and experience  PERMANENT 

British Pregnancy Advisory Service (BPAS)Follow British Pregnancy Advisory Service (BPAS)

Flexible part-time hours (17.5 hours per week) allowing for a balanced work-life schedule.
Opportunity to work in a supportive and caring environment focused on client well-being.
Dynamic role with varied tasks, ensuring that every day is different and engaging.
Opportunity to gain experience and develop skills in an administrative role within the healthcare sector.
A chance to make a positive impact on clients' experiences by providing excellent customer service.
Work in a collaborative team atmosphere with friendly colleagues.
Competitive salary with mileage reimbursement for covering additional locations when needed.
The British Pregnancy Advisory Service (BPAS) is seeking a part-time Admin Assistant to join their Warwickshire Cluster team, working 17.5 hours per week in Stratford-upon-Avon, as well as providing cover in Coventry and Nuneaton when needed. The role involves handling various administrative tasks in a busy office environment, ensuring efficient communication and support for clients. Key responsibilities include managing phone inquiries, overseeing appointment scheduling, completing legal documentation, and assisting with inventory control.

Candidates should have prior office administration experience, strong communication skills, and a friendly, positive demeanor. Experience in a care setting dealing with sensitive situations is preferred, as is a keen attention to detail and a collaborative team spirit. The position offers a salary range of £22,431 to £26,382 per annum pro rata, with mileage reimbursement for travel between locations. Applicants must align with BPAS's pro-choice stance, and the application process may close early based on the volume of submissions.
Flexible part-time hours (17.5 hours per week) allowing for a balanced work-life schedule.
Opportunity to work in a supportive and caring environment focused on client well-being.
Dynamic role with varied tasks, ensuring that every day is different and engaging.
Opportunity to gain experience and develop skills in an administrative role within the healthcare sector.
A chance to make a positive impact on clients' experiences by providing excellent customer service.
Work in a collaborative team atmosphere with friendly colleagues.
Competitive salary with mileage reimbursement for covering additional locations when needed.

Here are 5 questions you could be asked if you apply for this job: Start practice interview...
1. Can you tell us a bit about your career background and what led you to apply for this position with BPAS?
2. What do you know about BPAS and our services? Why do you want to work for us?
3. Describe your previous experience in an office or administrative role. What were your primary responsibilities?
4. Can you provide an example of a time when you had to manage multiple tasks simultaneously? How did you prioritise your workload?
5. What clerical procedures are you familiar with, and how do you ensure accuracy when handling documentation?
See all questions
1. Can you tell us a bit about your career background and what led you to apply for this position with BPAS?
2. What do you know about BPAS and our services? Why do you want to work for us?
3. Describe your previous experience in an office or administrative role. What were your primary responsibilities?
4. Can you provide an example of a time when you had to manage multiple tasks simultaneously? How did you prioritise your workload?
5. What clerical procedures are you familiar with, and how do you ensure accuracy when handling documentation?
Useful skills for an Admin Assistant - 17.5 Hours:
To work as an Admin Assistant in the UK, you should possess a variety of skills and qualities. Here are the key skills typically required for this role:
1. Organizational Skills: Ability to manage multiple tasks and prioritize effectively, ensuring that deadlines are met.
2. Communication Skills: Strong verbal and written communication skills for interacting with colleagues, clients, and other stakeholders.
3. IT Proficiency: Familiarity with computer systems and software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and possibly industry-specific software.
4. Attention to Detail: Accuracy in completing tasks, such as data entry and document format, is crucial.
5. Time Management: Ability to manage one’s time effectively and handle administrative tasks promptly.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions quickly.
7. Customer Service Skills: Providing a friendly and efficient service to clients or colleagues when required.
8. Teamwork: Ability to work effectively as part of a team and contribute positively to the workplace.
9. Flexibility and Adaptability: Willingness to learn new skills and adapt to changing priorities and tasks.
10. Basic Financial Understanding: Knowledge of basic accounting procedures might be beneficial, depending on the role.
11. Confidentiality: Maintaining confidentiality and handling sensitive information appropriately is often essential.
12. Initiative: Being proactive in identifying tasks that need to be completed without being prompted.
 


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