Hull Family PracticerPiXuTEx
Opportunity to work in a busy and dynamic healthcare environment that serves a large patient base, enhancing your experience and skills.
Part-time flexible hours (19 hours a week over 2 days), allowing for a good work-life balance.
Be part of a well-established and high-performing team, contributing to the quality of healthcare services.
Engage with a diverse group of patients and healthcare professionals, building strong communication and interpersonal skills.
Gain valuable experience in a medical setting, which could be beneficial for career progression in healthcare.
Opportunity for personal and professional development through training and performance reviews, promoting continuous learning.
Play a crucial role in patient care by providing friendly and effective services, making a positive impact on the community.
Hull Family Practice is seeking a part-time Receptionist to join their busy teaching practice in Hull, which serves 38,000 patients. This role involves working 19 hours per week over two days, providing exceptional service to patients while supporting the medical team. The ideal candidate should possess strong communication and organisational skills, be able to work independently as well as part of a team, and demonstrate discretion and initiative. Previous experience in a similar role, preferably within an NHS or medical setting, is advantageous, but not essential.
The Receptionist will be responsible for a variety of tasks, including managing patient appointments, handling prescription requests, and maintaining confidentiality regarding sensitive patient information. The role requires a friendly demeanor, excellent telephone etiquette, and proficiency in IT. Additionally, the Receptionist will support the practice's health and safety policies and contribute to a welcoming environment for patients and visitors. The post-holder will also engage in ongoing personal and professional development, aiming to enhance service quality and team performance.
The Receptionist will be responsible for a variety of tasks, including managing patient appointments, handling prescription requests, and maintaining confidentiality regarding sensitive patient information. The role requires a friendly demeanor, excellent telephone etiquette, and proficiency in IT. Additionally, the Receptionist will support the practice's health and safety policies and contribute to a welcoming environment for patients and visitors. The post-holder will also engage in ongoing personal and professional development, aiming to enhance service quality and team performance.
Opportunity to work in a busy and dynamic healthcare environment that serves a large patient base, enhancing your experience and skills.
Part-time flexible hours (19 hours a week over 2 days), allowing for a good work-life balance.
Be part of a well-established and high-performing team, contributing to the quality of healthcare services.
Engage with a diverse group of patients and healthcare professionals, building strong communication and interpersonal skills.
Gain valuable experience in a medical setting, which could be beneficial for career progression in healthcare.
Opportunity for personal and professional development through training and performance reviews, promoting continuous learning.
Play a crucial role in patient care by providing friendly and effective services, making a positive impact on the community.
Hull Family Practice is a busy teaching practice serving 38,000 patients. We are looking to recruit a part time receptionist to work 19 hours per week over 2 days. This is an exciting opportunity to join a well established and high performing practice to improve the service we offer to patients whilst supporting the GP's.
You will provide a friendly, confident and professional service to our patients. You will be able to demonstrate good communication and organisational skills. You will have the ability to work both independently and as part of a wider team; to use initiative and discretion.
The successful candidate for the Receptionists position must be an enthusiastic and organised person who is able to work flexibly and effectively as part of a large team. Ideally you would have previous experience working as a Receptionist in a busy environment, preferably in an NHS or medical setting but this is not essential for the right candidate. You must be IT competent, be polite with an excellent telephone manner as well as great interpersonal and face to face communication skills.
About us
Job summary:
Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.
Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.
Job responsibilities:
Administration
- To have a thorough knowledge of all practice procedures
- To work in accordance of written protocols
- Email and photocopy as requested
Reception
- Receiving patients, consulting with members of practice team
- Handing completed repeat prescriptions to patient and checking names and address.
- Be able to cover all reception position as necessary
Appointments
- Process appointment requests for today/future appointments from patients by telephone and in person.
- Deal with visits/requests
Computer
- Registrations of new patients computer data entry and medical records
- Process patients changes of address computer data and medical records (have knowledge of practice area)
- Process repeat prescription requests in accordance with practice guidelines
Telephone
- Have working knowledge of telephone during and after hours
Other Tasks
- Clear rooms after surgeries
- Ensure building security have thorough knowledge of doors/windows/alarm
- Any other tasks allocated by managers
Confidentiality:
- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Health & safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include:
- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Actively reporting of health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
- Undertaking periodic infection control training (minimum annually)
- Reporting potential risks identified
- Demonstrate due regard for safeguarding and promoting the welfare of children.
Equality and diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/professional development:
The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:
- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality:
The post-holder will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
- Communicate effectively with other team members
- Communicate effectively with patients and carers
- Recognize peoples needs for alternative methods of communication and respond accordingly
Contribution to the implementation of services:
The post-holder will:
- Apply practice policies, standards and guidance
- Discuss with other members of the team how the policies, standards and guidelines will affect own work
- Participate in audit where appropriate
- Any other duties appropriate to the role
More information related to this job opportunity, from jobsincare:
Possible interview questions for this job
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for a Receptionist:
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To work as a receptionist in the UK, you'll need a mix of technical, interpersonal, and organizational skills. Here are some key skills and qualities that are typically required:
Technical Skills:
1. Computer Proficiency: Familiarity with word processing, spreadsheet software, and email systems. Knowledge of office management software and appointment scheduling tools can be beneficial.
2. Telephone Skills: Ability to handle calls professionally, take messages accurately, and use telephone systems effectively.
3. Data Entry: Attention to detail when inputting and managing information in databases.
Interpersonal Skills:
1. Communication Skills: Strong verbal and written communication skills to interact effectively with clients, visitors, and staff.
2. Customer Service Skills: Ability to provide a warm and friendly welcome, as well as address inquiries and concerns in a professional manner.
3. Problem-Solving: Capability to handle unexpected situations calmly and effectively.
Organizational Skills:
1. Time Management: Ability to prioritize tasks, manage appointments, and keep the reception area running smoothly.
2. Multitasking: Skill in handling various tasks simultaneously, such as answering phones, greeting visitors, and managing paperwork.
3. Attention to Detail: Ensuring accuracy in message-taking, appointment scheduling, and maintaining records.
Personal Qualities:
1. Professionalism: A keen sense of professionalism in appearance and behavior, as the receptionist represents the company.
2. Adaptability: Flexibility to adapt to different situations and changes in the work environment.
3. Teamwork: Ability to work collaboratively with other staff members in a busy office.
Additional Considerations:
- Experience: Previous experience in customer service or office administration can be advantageous.
- Language Skills: Proficiency in multiple languages can be a plus, especially in multicultural environments.
- Health and Safety Awareness: Basic understanding of health and safety regulations to ensure a safe work environment.
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