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AdministratorinCoventryinCoventryPUBLISHED FRI 22 NOV 2024

Band 2  FIXEDTERM  GOOD SALARY 

MENTAL PRACTICENHS

University Hospitals Coventry and Warwickshire NHS TrustFollow University Hospitals Coventry and Warwickshire NHS Trust

The Administrator role at University Hospitals Coventry and Warwickshire NHS Trust involves providing extensive administrative and secretarial support to ensure smooth operations within the Specialty, adhering to departmental, Trust, and national standards. Key responsibilities include resolving inquiries promptly, maintaining up-to-date documentation, managing internal computer systems, and performing general office duties such as typing, photocopying, and handling patient referrals. The position also requires effective communication with department and Trust staff to maintain an organized record system and support senior admin staff with patient-related correspondence.

Additionally, the Administrator will foster an efficient office management system to enhance patient care by ensuring data accuracy and completeness. The role includes training new team members on departmental practices and covering for absent colleagues. Candidates are encouraged to apply quickly, as the position will close once sufficient applications are received.

More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for an Administrator:
To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:
Technical Skills:
1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.
3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.
4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.
5. Record Keeping: Ability to maintain and manage physical and digital filing systems.
Soft Skills:
1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.
2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.
3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.
4. Problem-Solving: Capability to identify issues and provide practical solutions.
5. Teamwork: Willingness to work collaboratively with others in a team environment.
Interpersonal Skills:
1. Customer Service: Skills in dealing with clients and providing excellent service when required.
2. Professionalism: Maintaining a professional demeanor within the workplace.
3. Adaptability: Flexibility to adapt to changing situations and demands.
Additional Considerations:
- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.
- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.
- References: Good references from previous employers can enhance your application.
Continuous Learning:
- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.
 


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