Contracts Assistant inGillingham inGillingham PUBLISHED
FRI 15 NOV 2024
Medway NHS Foundation Trust r4SHtV4X
Key responsibilities include managing the procurement work plan, reviewing expenditure to identify improvement opportunities, drafting contract and tender documentation, and maintaining accurate records of contracting activities. The role also requires a strong understanding of relevant regulations and ongoing professional development to remain knowledgeable about Trust policies and procurement practices. Candidates are expected to embody the Trust's values of boldness, inclusiveness, and teamwork while contributing to the organisation's mission of delivering high-quality care.
Contracts Assistant
Division: Corporate
Care Group: Finance
Band: 5
Salary: £29,970 - £36,483 per annum
Interview Date: 5th December 2024
We are recruiting for a Contracts Assistantwho shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
To support Procurement in providing an effective and professional procurement service that delivers on-going cost efficiencies/benefits to the Trust in line with departmental objectives.
Lead the procurement process for medium to high value supplies and services contracts, ensuring value for money and compliance with Trust SFIs and Public Procurement Regulations.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
About us
To work with key stakeholders to identify and assess specification and volume of goods and services as required, for whole life of contract
Negotiation of contractual issues using high level of knowledge of relevant regulations.
Analysis specification and requirements to determine best route to market and compliant contract award of purchasing options to determine chosen suppliers. Considering current procurement rules and guidelines.
To undertake reviews of expenditure and purchasing activity across the Trust and identify potential areas to improve or obtain VFM on goods and services.
Manage the Procurement work plan to deliver services on time, in accordance with capital schemes.
To undertake research of the marketplace and offer advice to internal customers on possible alternative supply options.
To review the requirement and identify the most appropriate contracting strategy to ensure VFM and compliance with Trust SFIs and Public Procurement Regulations and to lead and advise clinicians, managers and customers through the appropriate procedure.
To draft contract and tender documentation with associated terms and conditions in accordance with relevant policies/procedures.
To effectively plan, prioritise and manage own workload to meet departmental objectives and ensure procurement workplan is continuously reviewed and updated.
To provide professional procurement support and advice to internal customers in connection with their purchasing and contracting needs.
To maintain accurate records of all contracting activity in accordance with best practice, statutory and audit requirements.
To maintain a detailed understanding of Trust SFIs, Public Procurement Regulations, other relevant legislation and purchasing policies and procedures and pro-actively attend training and development opportunities to maintain knowledge.
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