Candidates should have experience in managing IT projects involving outsourced suppliers and possess strong leadership and interpersonal skills. Key responsibilities include monitoring project progress, identifying risks and issues, providing regular updates to the Project Assurance Group and Governance Committee, and ensuring effective communication across the organisation. The role requires a collaborative approach to develop a testing program and maintain budget oversight. Interviews are expected in January 2025, and candidates must have the right to work in the UK.
The Human Fertilisation and Embryology Authority is the UKs independent regulator of clinics providing fertility treatment and research involving human embryos. It operates as an arms-length body of the Department of Health and Social Care.
The HFEA is embarking on a transformation programme to replace several systems to ensure the HFEA remains a regulator that can operate effectively in todays and tomorrows world. We are seeking to move away from legacy bespoke systems where possible to Microsoft cloud native platforms such as Dynamics 365, Power Platform and SharePoint. The main systems we are looking to replace are
Bespoke in house system which manages our key regulatory and licensing activities
HFEA web portal which our licensed fertility centres use to submit data and licence applications
Document Management System from OpenText Content Manager to SharePoint
We recently launched a tender procurement and received significant interest from Microsoft partners. We are now progressing through the supplier selection process and expect to award the tender to a supplier by the end of calendar 2024, with delivery to start early in the new year.
We are seeking an IT Project Manager to work closely with HFEA staff and the awarded supplier to ensure the transformation project delivery is a success. Ideally you would have previous experience in managing IT projects when an outsourced supplier was responsible for delivery. This role will need strong leadership and interpersonal skills to engage with a large group of stakeholders effectively.
Interviews are likely to take place w/c 6/13 January 2025.
Please note you need to have the right to work in the UK to apply for this position.
We are unable to recruit via agencies at this stage. We reserve the right to close the advert early.
About us
The HFEA is embarking on a transformation programme to replace several systems to ensure the HFEA remains a regulator that can operate effectively in todays and tomorrows world. We are seeking to move away from legacy bespoke systems where possible to Microsoft cloud-native platforms such as Dynamics 365, Power Platform and SharePoint. The main systems we are looking to replace are:
Bespoke in-house system which manages our key regulatory and licensing activities
HFEA web portal which our licensed fertility centres use to submit data and licence applications
Document Management System from OpenText Content Manager to SharePoint
We recently launched a tender procurement and received significant interest from Microsoft partners. We are now progressing through the supplier selection process and expect to award the tender to a supplier by the end of calendar 2024.
Responsibilities
Setup the project governance framework so that HFEA can monitor progress, manage risks and resources.
Be the client-side Project Manager the key interface between the suppliers teams and HFEA.
Monitor the suppliers performance, output and deliverables to ensure the programme is on track and delivering the expected outcomes.
Schedule workshops as needed so that internal staff resources are available for the project.
Identify and communicate risks, concerns, issues, dependencies, blockers and initiate the appropriate escalations or mitigating actions.
Ensure project administration is well developed and submitted regularly to the Project Assurance Group and board.
Write quarterly papers for the HFEAs Audit & Governance Committee detailing the projects progress and key information they may need to be informed of.
Engage with stakeholders at all levels, ensuring their needs and expectations are understood and managed.
Monitor the HFEAs programme budget and forecast costs where possible.
In collaboration with the HFEAs in-house test analyst, develop a testing programme to ensure the identified requirements have been met with the appropriate quality assurance.
Ensure good project communications so the organisation is kept up to date with the projects progress and milestones e.g. drop-in sessions and intranet updates.
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