Rota Coordinator - Paediatrics inAylesbury inAylesbury PUBLISHED 17 DEC 2023
Buckinghamshire Healthcare NHS Trust rC5juByv
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Please see the attached job description and person spec documents for further information on the role.
The opportunity has arisen for an enthusiastic, proactive and positive person to join the Paediatrics team as rota co-ordinator. The successful candidate will have responsibility for the day-to-day management of the SHO, Registrar and Consultant rotas for
Acute Paediatrics using the Trust's electronic rostering software - HealthRota.
They will co-ordinate all annual leave and study leave requests ensuring safe staffing levels for each area are maintained, liaising confidently and effectively with clinical staff, managers and the HR team.
The post holder will be responsible for the provision of administrative and operational support to the Service Manager for Paediatrics. Responsibilities will include acting as line manager to Medical Secretaries and taking responsibility for locum doctors.
- To have responsibility for the day-to-day management of the rotas ensuring safe staffing levels are maintained and gaps are filled appropriately.
- You will be responsible to actively deal with rota, personnel and other queries and troubleshoot problems that may arise.
- Responsible to ensure all changes to the rota are conveyed to the relevant staff member in a timely and efficient manner.
- Line Management of the team of Secretaries and Support Secretary.
- Receive all annual leave and study leave requests for doctors, and process these according to policy, ensuring adequate cover is available and liaising with the doctors and rota leads where necessary.
- Be a problem solver - juggling rotas and shifts to meet the needs of the service and provide safe patient care.
- Communicate vacant shift information to Bank workers and internal staff to seek to fill these shifts. Putting on to the relevant locum shift system, approving once worked.
- To be the point of contact for communication between staff for any information that needs to be disseminated to a wider group.
- To be the point of contact if there are any issues with shifts that staff have been allocated and ensure that these are discussed with the Clinical and Administrative Leads.
- Liaise with the HR regarding new starters, trainees, medical student requirements and plan this ahead of starting, creating work schedules and having them set up onto the e-roster system.
Please see the attached job description and person spec documents for further information on the role.
The opportunity has arisen for an enthusiastic, proactive and positive person to join the Paediatrics team as rota co-ordinator. The successful candidate will have responsibility for the day-to-day management of the SHO, Registrar and Consultant rotas for
Acute Paediatrics using the Trust's electronic rostering software - HealthRota.
They will co-ordinate all annual leave and study leave requests ensuring safe staffing levels for each area are maintained, liaising confidently and effectively with clinical staff, managers and the HR team.
The post holder will be responsible for the provision of administrative and operational support to the Service Manager for Paediatrics. Responsibilities will include acting as line manager to Medical Secretaries and taking responsibility for locum doctors.
- To have responsibility for the day-to-day management of the rotas ensuring safe staffing levels are maintained and gaps are filled appropriately.
- You will be responsible to actively deal with rota, personnel and other queries and troubleshoot problems that may arise.
- Responsible to ensure all changes to the rota are conveyed to the relevant staff member in a timely and efficient manner.
- Line Management of the team of Secretaries and Support Secretary.
- Receive all annual leave and study leave requests for doctors, and process these according to policy, ensuring adequate cover is available and liaising with the doctors and rota leads where necessary.
- Be a problem solver - juggling rotas and shifts to meet the needs of the service and provide safe patient care.
- Communicate vacant shift information to Bank workers and internal staff to seek to fill these shifts. Putting on to the relevant locum shift system, approving once worked.
- To be the point of contact for communication between staff for any information that needs to be disseminated to a wider group.
- To be the point of contact if there are any issues with shifts that staff have been allocated and ensure that these are discussed with the Clinical and Administrative Leads.
- Liaise with the HR regarding new starters, trainees, medical student requirements and plan this ahead of starting, creating work schedules and having them set up onto the e-roster system.
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