Leeds Teaching Hospitalsr54Paij9
We're looking for someone with line management experience and an eye for detail to oversee our Band 2 clerk typist. If you have excellent communication skills, can adapt to ever-changing demands, and are proficient in Microsoft packages, we want to hear from you! At Leeds Teaching Hospitals, we believe in empowering our staff and creating a positive, collaborative environment. If you're passionate about making a difference and want to contribute to a patient-centred service, don’t hesitate to reach out for an informal chat or to arrange a visit. Apply now and be part of something special!
Expected Shortlisting Date:
29/04/2025
Planned Interview Date:
08/05/2025
We are looking for a highly motivated Band 3 Administrative Coordinator 22.5 hours per week. To work within the LTFU service based in the Bexley Wing at St James Hospital.
7.5 hours per day with days to be agreed at Interview,
Interview date is the 8th May 2025.
*Previous applicants need not apply.
Interested applicants must possess line management experience along with experience at minute taking and collating data for meetings such as MDT and Peer review is a must.
Be responsible for the line management of our Band 2 clerk typist including annual Appraisal, agreeing leave and following up on all trust attendance policies.
A good knowledge Micro soft Package would also be advantageous. Candidates will need to demonstrate excellent communication skills, the ability to work under Minimal supervision and can meet deadlines.
We work very closely with our clinicians who are very approachable and if you would like to come for a look around to have an informal chat regarding the role please feel free to give us a call to arrange.
About us
. JOB PURPOSE/SUMMARY
To provide a comprehensive administrative/secretarial service to the Long Term Follow up Team. The postholder must be able to work flexibly and be able to adapt to the changing demands within the team. The post holder must be able to communicate sensitively and effectively with a wide range of people including patients, families, medical staff and the wider multi-disciplinary team. The postholder will be required to understand the key features of the role and always understand the imperative need for confidentiality and discretion.
The postholder will undertake administrative responsibilities in support of the long term follow up team. Including MDT data, Peer review, While providing support to the CNS team.
Exercise safe keeping of office equipment, including sensitive data held on the computer, and all other equipment used.
. PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
Providing a full secretarial and administrative service to the departmental team including filing, typing, photocopying, faxing, distributing information and use of internal and external email, recruitment administration, plus other administrative duties to ensure the smooth running of the department.
Organising and prioritising workload based on the needs of the service.
Setting up, maintaining, and monitoring of office systems and processes, liaising with other members of the team as appropriate. Responsibilities/duties may include: - maintaining stock levels of stationery and other items; recording, processing leave requests to ensure appropriate authorisation and notification, expense claims etc.
Using and updating databases, producing reports and statistics for the team and wider distribution, on a regular and ad hoc basis eg waiting lists, attendance management information.
Produce standard letters to members of staff, following appropriate authorisation from line managers. These may include confirmation of annual leave requests, inviting member of staff to attend attendance management meeting.
Maintain office equipment, reporting faults and escalating problems appropriately.
Diary management of senior team members.
Organising meetings and appointments. This may include booking venues etc.
Organisation of conferences, study days and other events locally and nationally as required, which may include:
Liaising with local and national speakers.
Booking venues and equipment.
Placing advertisements
Maintaining relevant databases eg. attendees; costs.
Communicating with staff at all levels in the Trust and with outside agencies, on the telephone, by letter/email and in person, in a professional and competent manner.
To respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and distributing appropriately to ensure necessary action/response.
Attend meetings, as and when required, taking minutes and appropriate follow up actions.
Arranging travel and accommodation for the team as appropriate.
This list of duties/responsibilities is not exhaustive and may be amended following discussion with the potholder. Refer to Departmental guidelines/manual/standard operating procedures (SOPs) for further information.
. THE LEEDS WAY VALUES
Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All our actions and endeavours will be guided and evaluated through these values.
Additionally, the following are core values which relate specifically to this post:
Commitment to delivering a high quality secretarial and administrative service to support the work of the team/department.
A positive and professional attitude with a willingness to help colleagues.
Self-motivated and the ability to be flexible with regard to working practices, workload and working hours.
Willing to promote and embrace evidence-based change.
Continually maintaining and improving the quality of service.
Commitment to working in a team situation.
Commitment to encouraging a positive working environment.
Commitment to own development.
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