Facilities Admin OfficerinHaverfordwest inHaverfordwestPUBLISHED WED 6 NOV 2024

Band 3: £24,433 to £26,060 a year per annum (pro rata if part time) PERMANENT

Hywel Dda University Health Boardr4ec5Fxp

Part-time flexibility with a structured schedule of 15 hours over 3 days, allowing for work-life balance.

Permanent position with job security within a reputable health board organisation.

Opportunity to play a vital role in supporting essential facilities operations that contribute to patient care.

Chance to manage your own workload with minimal supervision, fostering independence and decision-making skills.

Experience in various administrative tasks including procurement, payroll, and financial queries, enhancing diverse skill sets.

Supportive environment for bilingualism, with opportunities for Welsh speakers and assistance for those looking to learn the language.

Engagement in a meaningful role within the healthcare sector, providing support to dedicated operational staff and improving service delivery.

The Facilities Admin Officer position at Hywel Dda University Health Board in Haverfordwest is a part-time, permanent role requiring 15 hours of work over three days at Withybush General Hospital. The role involves providing essential administrative and clerical support within the Facilities Departments, including maintaining records, generating reports, and managing procurement through the Oracle system. The post-holder will handle financial inquiries from suppliers and staff, assist with payroll for ancillary staff, and resolve issues related to invoice discrepancies, all while working independently and managing their own workload under tight deadlines.

Additionally, the Facilities Admin Officer will support various operational teams by preparing reports, documents, and correspondence, as well as organizing meetings and taking minutes. The Health Board values bilingualism and encourages applications from Welsh speakers, though support for learning the language is available to candidates.

Part-time flexibility with a structured schedule of 15 hours over 3 days, allowing for work-life balance.

Permanent position with job security within a reputable health board organisation.

Opportunity to play a vital role in supporting essential facilities operations that contribute to patient care.

Chance to manage your own workload with minimal supervision, fostering independence and decision-making skills.

Experience in various administrative tasks including procurement, payroll, and financial queries, enhancing diverse skill sets.

Supportive environment for bilingualism, with opportunities for Welsh speakers and assistance for those looking to learn the language.

Engagement in a meaningful role within the healthcare sector, providing support to dedicated operational staff and improving service delivery.

This post is for a Part-time 15 hours, working 5 hours over 3 days, permanent Band 3 Facilities Admin Officer based at Withybush General Hospital

The post holder will be responsible for providing administrative and clerical support within the Facilities Departments at Withybush.

This post will also maintain department records on both manual and computerised systems, producing reports as required. The post holder will be responsible for placing orders via the computerised procurement system (Oracle), arranging payments for goods and services received and dealing with financial enquiries from suppliers or staff, investigating queries and advising of outcomes.

The Post holder will play an integral part in administering an efficient payroll system (using SMART EHL) for the Hotel Services and Catering Department ancillary staff.

The post holder will be guided by precedent and clearly defined occupational policies, protocols, and procedures or codes of conduct. Work is managed rather than supervised.

The post holder will be able to manage own workload with minimal supervision within agreed guidelines.

Plans own workload to ensure that weekly, monthly and annual targets are met.

Will need to be able to work under pressure to tight deadlines with sometimes conflicting priorities.

The post holder will have the ability to analyse and resolve problems identified on the T&A system (Smart) and or ESR System. Will provide support to operational staff with Self Service.

Responsible for dealing with queries from staff, clients and suppliers, e.g. queries relating to issues of incorrect/nonpayment of invoices, VAT or other sensitive issues in line with Health Board Policies and Financial Standing Orders.

The post holder will have the ability to analyse and resolve problems balancing invoices received against orders raised. Reporting anomalies identified to the Facilities Admin Manager/Assistant Operations Manger Soft FM/Head of Catering as appropriate.

Provide Admin Support Service to Estates and Facilities, Assistant Operations Manager Soft FM and Catering Manager including arranging and servicing meetings including taking minutes, prepare reports, documents and other correspondence as directed.