Facilities Admin Officer inHaverfordwest inHaverfordwest PUBLISHED 6 NOV 2024
Hywel Dda University Health Board r4ec5Fxp
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This post is for a Part-time 15 hours, working 5 hours over 3 days, permanent Band 3 Facilities Admin Officer based at Withybush General Hospital
The post holder will be responsible for providing administrative and clerical support within the Facilities Departments at Withybush.
This post will also maintain department records on both manual and computerised systems, producing reports as required. The post holder will be responsible for placing orders via the computerised procurement system (Oracle), arranging payments for goods and services received and dealing with financial enquiries from suppliers or staff, investigating queries and advising of outcomes.
The Post holder will play an integral part in administering an efficient payroll system (using SMART EHL) for the Hotel Services and Catering Department ancillary staff.
The post holder will be guided by precedent and clearly defined occupational policies, protocols, and procedures or codes of conduct. Work is managed rather than supervised.
The post holder will be able to manage own workload with minimal supervision within agreed guidelines.
Plans own workload to ensure that weekly, monthly and annual targets are met.
Will need to be able to work under pressure to tight deadlines with sometimes conflicting priorities.
The post holder will have the ability to analyse and resolve problems identified on the T&A system (Smart) and or ESR System. Will provide support to operational staff with Self Service.
Responsible for dealing with queries from staff, clients and suppliers, e.g. queries relating to issues of incorrect/nonpayment of invoices, VAT or other sensitive issues in line with Health Board Policies and Financial Standing Orders.
The post holder will have the ability to analyse and resolve problems balancing invoices received against orders raised. Reporting anomalies identified to the Facilities Admin Manager/Assistant Operations Manger Soft FM/Head of Catering as appropriate.
Provide Admin Support Service to Estates and Facilities, Assistant Operations Manager Soft FM and Catering Manager including arranging and servicing meetings including taking minutes, prepare reports, documents and other correspondence as directed.
About usYou will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28/11/2024
This post is for a Part-time 15 hours, working 5 hours over 3 days, permanent Band 3 Facilities Admin Officer based at Withybush General Hospital
The post holder will be responsible for providing administrative and clerical support within the Facilities Departments at Withybush.
This post will also maintain department records on both manual and computerised systems, producing reports as required. The post holder will be responsible for placing orders via the computerised procurement system (Oracle), arranging payments for goods and services received and dealing with financial enquiries from suppliers or staff, investigating queries and advising of outcomes.
The Post holder will play an integral part in administering an efficient payroll system (using SMART EHL) for the Hotel Services and Catering Department ancillary staff.
The post holder will be guided by precedent and clearly defined occupational policies, protocols, and procedures or codes of conduct. Work is managed rather than supervised.
The post holder will be able to manage own workload with minimal supervision within agreed guidelines.
Plans own workload to ensure that weekly, monthly and annual targets are met.
Will need to be able to work under pressure to tight deadlines with sometimes conflicting priorities.
The post holder will have the ability to analyse and resolve problems identified on the T&A system (Smart) and or ESR System. Will provide support to operational staff with Self Service.
Responsible for dealing with queries from staff, clients and suppliers, e.g. queries relating to issues of incorrect/nonpayment of invoices, VAT or other sensitive issues in line with Health Board Policies and Financial Standing Orders.
The post holder will have the ability to analyse and resolve problems balancing invoices received against orders raised. Reporting anomalies identified to the Facilities Admin Manager/Assistant Operations Manger Soft FM/Head of Catering as appropriate.
Provide Admin Support Service to Estates and Facilities, Assistant Operations Manager Soft FM and Catering Manager including arranging and servicing meetings including taking minutes, prepare reports, documents and other correspondence as directed.
About us
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28/11/2024
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