Administration Support Officer inBronllys inBronllys PUBLISHED 28 OCT 2024

This is a fixed term contract for 10 months. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

An exciting opportunity has arisen to join the Immunisation and Vaccination service, within the business team to undertake the role of Administration Support Officer. The post holder will operate in a fast-paced environment and will provide comprehensive and effective support to the team.

The post holder will provide a comprehensive clerical, administrative andsecretarial support service andwill need to work on their own initiative and will be responsible for organising meetings for staff within the department andliaising with other Health Board Staff and external organisations.The post holder will also need to be able to communicate, and will need todemonstrate excellent communication skills and have the ability to handlesensitive and confidential information, including the ability to collate and undertake a basic analysis of confidential data.

As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices. We'll value your contribution whether you're looking for your first job, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.

Responsible for providing and coordinating a comprehensive, confidential and high quality administrate service for the Immunisation and Vaccination team.

Manage the diary and appointment schedule of managers as required,utilising diary time effectively which will involve adjustments toappointments to ensure deadlines are met. Be able to provide support and cross cover within the department.Organise meetings, including the booking of venues, equipment and co-ordinate attendance.

Manage incoming correspondence, dealing with routine items and action reminders as instructed. Responding to correspondence as directed, some of which will contain sensitive information.Track correspondence and monitor follow up actions to ensure their completion. Receive and deal with enquiries from members of the public, including those who may be irate or distressed or who have concerns regarding service delivery.

Develop and maintain efficient, functional and up to date filing systems, including the setting up and running of an efficient brought forward system where documentation can be retrieved promptly.Prepare accurate papers and minutes; monitoring the delivery of follow-up actions arising from the minutes.

Be a source of contact for both colleagues and the public, ensuring theyare directed to the appropriate person. This will include being able to identify sensitive and confidential issues and ensuring they are handled in an appropriate manner.

About us

You will be able to find a full job description and Person Specification attached within the supporting documents, or please click "Apply Now" to view in Trac.

You can complete your application in Welsh or English, its entirely your choice. Once youve applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.