Clinical Coding and Scanning Administrator - part time (21hrs) inLincoln inLincoln PUBLISHED
MON 23 DEC 2024
Boultham Park Medical Practice r6bTaFOd
Key responsibilities include managing incoming correspondence, maintaining accurate patient records, following established protocols, and ensuring that documents are efficiently filed and accessible. The role also involves processing Out of Hours and NHS 111 information, as well as summarizing and coding clinical details into the practice's computer system, all while adhering to strict guidelines to support the overall functionality of the medical practice.
The volume of information coming into the Practice is high and this is a busy role.
Correspondence coming into the Practice is processed and coded by the Coding and Scanning Administrator.This role enhances patient safety through enabling doctors to focus on delivering patient care rather than on administrative tasks that can be safely done elsewhere.
The role requires a high degree of concentration and diligence to ensurethat correspondence requiring clinical input or action is directed quickly andefficientlyto the relevant medical staff.Equally it functions to ensure the maintenance and accuracy ofinformationheld within the patient medical record is correctly coded and easily accessibleto clinicians.
The Coding and Scanning Administrator is responsible for:
Working as a member of the Clinical Coding Team, sharing the coding workload via SystmOne Workflow to ensure a highly professional and technically proficient clinical coding service is maintained.
Reading all incoming correspondence to the practice, accurately coding the relevant diagnosis / procedure / information in the patients records, deciding whether to send on to a GP, ensuring follow-up actions / tests are brought to the attention of the relevant staff members (GP, pharmacists, admin).
Scanning patient-related documents onto their medical record using filing codes as agreed by the clinical team.
Adding any additional information about the source of the document.
Ensuring incoming letters are scanned onto the patient record within a the stipulated timescale.
Ensuring the Scanning Protocol and Procedure is followed.
Directing relevant reports, prescriptions and documents to the appropriate doctors.
Processing Out of Hours and NHS 111 information.
To manage admin emails and forward as appropriate.
Summarising and coding relevant information from patients clinical records into the practice computer system, working strictly in accordance with the Note Summarising Protocol.
Recording A&E attendances.
About us
For full details of the role please see the attachedCoding and Scanning AdministratorJob description
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