The post holder will play a crucial role within the Medical Secretary team by ensuring the efficient operation of the specialty's administrative functions, managing their time effectively, and adjusting clinic appointments as needed. Knowledge of standard operating procedures and protocols is critical, along with the capability to provide guidance to colleagues. While the ability to speak Welsh is desirable, applications from candidates who speak English or Welsh will be considered.
This post is fixed term / secondment for 12 months due to the needs of the service.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
An exciting position has arisen for a Support Medical Secretary to join the Diabetes & Endocrinology service within the Gladstone Centre. The candidate will be enthusiastic and highly motivated with excellent communication and interpersonal skills. The role will be to provide a comprehensive range of secretarial and administration duties to the Consultants, Nursing and their associated teams.
The post holder will be a key member of the Medical Secretary team providing an accurate and confidential administration service to the Clinical Specialty and its associated work streams. The post holder will support with;o Audio typing of dictated and standard letterso Assisting with the coordination and arrangements of patient training courseso Updating databases to include Insulin Pump ordering/databaseso Ordering items via the Oracle Procurement systemo Sending Diabetes documentation to patientso Preparing 'Care Plan' documentation in readiness for new patientso Regular maintenance of records / data quality, ensuring all information is accurate and relevanto Stock checking of Diabetic Pens/Meters & ordering supplies & replacements.
The post holder will have good accurate typing skills, and will ensure that the speciality maintains efficient filing and recording of information systems. Will plan and organise own time, adjusting clinic appointments for patients ensuring notes are ready for clinics as necessary.
They will also adhere to standard operating procedures and protocols and will advise and support colleagues on these, making judgements requiring a number of options, using experience from a broad skill base related to their practice.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
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You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
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