Opportunity to make a positive impact by supporting victims of sexual assault in a sensitive and compassionate environment.
Engagement with a diverse team of professionals, fostering collaborative work across clinical and non-clinical staff.
Development of valuable administrative and organisational skills through management of various tasks and coordination of resources.
Exposure to highly confidential and sensitive matters, enhancing professional discretion and communication skills.
Ability to work independently and exercise initiative, contributing to personal and professional growth.
Access to continuous learning opportunities, including training and wellbeing resources for staff development.
Involvement in a critical service within a reputable healthcare organization, reinforcing the importance of community support.
The SARC Business Support Assistant at University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) will provide essential administrative, secretarial, and forensic support to the Bridge Sexual Assault Referral Centre. This role requires effective communication with both clinical and non-clinical staff on sensitive matters, excellent organisational skills, and the ability to work independently. Key responsibilities include managing resources, coordinating the ordering of supplies and IT equipment, maintaining staffing records, disseminating communications, and supporting staff training and wellbeing initiatives. The post-holder will also handle telephone inquiries, prepare documents for meetings, and ensure compliance with data request deadlines.
Candidates should possess strong PC skills, particularly in Excel and Word, to manage data and reports efficiently. The role involves a combination of administrative duties and responsiveness to the needs of the SARC team, emphasizing confidentiality and attention to detail in a highly sensitive environment.
Candidates should possess strong PC skills, particularly in Excel and Word, to manage data and reports efficiently. The role involves a combination of administrative duties and responsiveness to the needs of the SARC team, emphasizing confidentiality and attention to detail in a highly sensitive environment.
Opportunity to make a positive impact by supporting victims of sexual assault in a sensitive and compassionate environment.
Engagement with a diverse team of professionals, fostering collaborative work across clinical and non-clinical staff.
Development of valuable administrative and organisational skills through management of various tasks and coordination of resources.
Exposure to highly confidential and sensitive matters, enhancing professional discretion and communication skills.
Ability to work independently and exercise initiative, contributing to personal and professional growth.
Access to continuous learning opportunities, including training and wellbeing resources for staff development.
Involvement in a critical service within a reputable healthcare organization, reinforcing the importance of community support.
The post-holder will provide and coordinate administrative, secretarial, forensic and decontamination support to the Bridge Sexual Assault Referral Centre at University Hospitals Bristol and Weston. Communicating with all levels of staff seniority both clinical and non-clinical, internal, and external to the Trust on matters that may be highly confidential and sensitive.
The post holder will provide and coordinate administrative, secretarial, forensic and decontamonation support to the Bridge SARC communicating with all levels of staff seniority both clinical and non-clinical, internal, and external to the Trust on matters that may be highly confidential, contentious, and sensitive. They will also need to be able well organised and work under their own initiative.
The post holder will be required to have excellent PC skills with in depth knowledge and experience using Excel spread sheets and Word to coordinate the production and format of data for reports and other documents on a regular basis.
- Manage The Bridge SARC resources
- Order supplies UHBW purchase ordering system
- Co-ordinate non purchase order purchasing across the department
- Order and distribute IT equipment
- Allocate new starters with the equipment required to undertake their role and ensure that equipment is returned by staff who leave.
- Maintain staffing list in relation to department management - postholders, phone numbers, lap top numbers etc.
- Develop and maintain the department workspace/Teams.
- Disseminate Trust wide and department wide communications via e-mail and through the maintenance of real and virtual noticeboards.
- Develop and co-ordinate staff training and wellbeing resources.
- Maintain Subject Access request register and prepare responses, sending reminders and escalating to ensure compliance with response deadlines.
- Provide specialist secretarial/administration support and advice to the SARC team.
- Taking telephone calls for the department and expected to use their initiative to deal with phone calls and messages.
- Support the administration of the SARC including, preparing agendas, taking minutes, and distributing notes of meetings, typing up of group discussions, arranging appointments, disseminating reports as necessary.
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For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
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