Apprentice Personal Assistant & Office Administrator inLiverpool inLiverpool PUBLISHED 18 OCT 2024

An exciting opportunity has arisen to join our experienced Corporate Administration Team as an Apprentice Personal Assistant & Office Administrator.

This is a full-time role based at our Aintree Hospital site with occasional support provided to other sites. The successful candidate will be supporting senior members of our Corporate Nursing Team whilst also supporting the smooth running of our Aintree Executive Offices.

In this entry-level role, you'll gain invaluable experience supporting senior staff and managing office operations. Your duties will include diary management, communication, event coordination, and office administration. The successful candidate will complete a fully funded Level 3 Apprenticeship in Business Administration alongside the role.

The ideal candidate will be organised, enthusiastic, with excellent communication skills and an ability to multi task. They'll have great PC skills with knowledge of MS Office packages. They will be eager to learn and have a positive, can do attitude, delivering a high standard of accuracy and maintaining professionalism at all times.

This entry-level role is designed to provide you with hands-on experience and training in both personal assistance and office administration, helping you develop the skills and knowledge required for a successful career in administrative support.

Supporting a busy and diverse team, you will be enthusiastic and highly motivated to provide a quality administrative service including:

• 
  Administrative Support:
  Assist with daily admin tasks, including managing calendars, scheduling meetings.
• 
  Communication:
  Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• 
  Documentation:
  Prepare, review, and organise documents, reports, and presentations.
• 
  Event Coordination:
  Help plan and coordinate events, meetings, and conferences, including logistics and catering arrangements.
• 
  Data Entry:
  Maintain and update databases, contact lists, and filing systems.
• 
  Customer Service:
  Provide excellent customer service to colleagues, patients, visitors, and callers, ensuring a positive and professional experience.
• 
  Office Management:
  Assist in managing office supplies, equipment, and facilities..
• 
  Reception Duties:
  Greet and assist visitors.
• 
  Confidentiality:
  Handle sensitive information with the utmost discretion and confidentiality

Skills candidates should demonstrate:

• Strong organisational and time-management abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritise tasks
• Attention to detail and accuracy
• Professional attitude
• Eagerness to learn and develop new skills
• Dependability and strong work ethic
• Positive attitude and team player
• Discretion and confidentiality

About us

Please see attached Job Description for full details.

Successful candidates will be supported to develop in the role.

Working within a team of dynamic and dedicated Executive and Personal Assistants, this is a truly collaborative role that will provide opportunities to work across the hospital at all levels. The role would suit a highly motivated team player who strives to provide a first class PA service.