Personal Assistant SS and iMSKinChertseyinChertseyPUBLISHED FRI 21 MAR 2025
In this varied role, you’ll handle everything from diary management and meeting organisation to managing correspondence and minute-taking. With your keen attention to detail, you'll ensure that all administrative tasks are completed efficiently while maintaining the utmost confidentiality. You will also be instrumental in coordinating special projects and events, helping to promote a positive atmosphere in the workplace. If you're passionate about contributing to a team that champions healthcare excellence and values highly efficient administrative support, this is the role for you. Join us in making a real impact—apply today!
The post-holder will:
Provide comprehensive confidential and professional administrative and secretarial service to the Triumvirate of the SSMSK division - Associate Director of Operations (ADO), Divisional Chief Nurse (DCN) and Divisional Director (DD).
Ensure that all work is dealt with promptly and efficiently and in accordance with the Trust's Policies and Procedures. A high degree of sensitivity and confidentiality is required.
Internally the post-holder will develop effective working relationships with:
Consultants and staff across all functions within SSMSK
Peers in other Divisions
Externally this includes:
Colleagues in other NHS Trusts and organisations
Timely and efficient delivery of tasks according to role specification. Contribute to the Trust's objectives, key work programmes or values.
About us
To provide a full, high quality secretarial service to the Triumvirate of the SSMSK division: Associate Director of Operations (ADO), Divisional Chief Nurse (DCN) and Divisional Director (DD) and Management Team.
1. Act as Personal Assistant providing a comprehensive administrative and secretarial service including (but not limited to):
Diary management and arranging of meetings
Management of incoming and outgoing written and e-mail correspondence
Management of incoming telephone calls and prompt message handling
Drafting replies to correspondence and taking follow up action, as directed
Copying and circulation of documents
Complete payroll, expenses and mileages returns
ERFs for the portfolio of managers
Writing minutes and action trackers
Efficient and courteous handling of all personal and telephone calls to the office
2. Responsible for setting up, collating agendas, circulating documents, Minute taking and dissemination for monthly Divisional Management Board and other Division meetings organised/chaired by ADO, DCN or DD.
3. To be responsible for designing and managing the administration of special projects as required by the Division. This may involve significant liaison and consultation, the setting up of systems and databases and the formulation of progress reports.
4. Organize specific internal or external events as required.
5. Develop and manage computer spreadsheets and databases, as appropriate, to support the effective functioning of the Division.
6. Provide other administrative support for the Triumvirate and other members of SSMSK Management team as required.
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