Assistant Capital Project Manager inBrighton inBrighton PUBLISHED
FRI 1 NOV 2024
Positioned within a supportive Capital Development team, the Assistant Project Manager will engage in end-to-end project lifecycle management, from initial feasibility studies to completion and operational commissioning. The Trust highly values staff development and inclusivity, offering a collaborative working environment with ongoing training opportunities. Ideal applicants should have strong communication and organisational skills to manage various stakeholders, coordinate contractor performance, and ensure accurate project reporting while fostering a culture that respects diversity and authenticity in the workplace.
We have an exciting developmental opportunity for an Assistant Project Manager to support and manage a diverse programme of delegated capital projects, supporting the Trust to deliver excellent clinical services and patient care.
The Capital Development and Property team is integral to the successful delivery of UHSussex's £70m annual capital investment plan and c£200m strategic portfolio, delivering projects of mixed complexity across our 5 hospital sites spread along Sussex's coastline and in Haywards Heath.
We are looking to recruit 3 WTE. One ACPM to support our strategic 3Ts Programme reporting to our Strategic Capital Programme Manager, based in Brighton with a second and third ACPM to support the delivery of our mainstream capital investment projects, reporting to our capital Programme Managers, based in each of our Worthing and Brighton delivery offices.
The post holder will work within the Capital Development team to develop and apply project management knowledge and skills to deliver capital investment projects for the Trust.
The post holder will be responsible for supporting the Capital Programme Manager with the delivery of major capital investment projects (typically £1m-£15m in value) and managing the delivery of minor works projects (typically up to £1m) and/ or enabling works for larger projects.
The post holder will be involved in:
Project feasibility; i) defining scope, cost, programme and quality requirements; ii) developing and appraising options; iii) supporting business case development.
Pre-construction; i) overseeing stakeholder engagement in the design process, ii) implementation of project controls including maintaining risk and change registers, iii) developing cost and procurement plans, iv) logistical planning for on-site works.
Construction; i) managing contractors and consultants' delivery of works, ii) overseeing risk and change management, iii) maintaining stakeholder communication, iv) reporting on programme, cost, quality and health & safety matters, v) procuring equipment and preparing for project handover.
Handover and closure; i) ensuring stakeholder acceptance is achieved and documented, ii) overseeing equipping and operational commissioning, iii) managing reporting and rectification of defects, iv) closing out financial reporting, v) undertaking post-occupancy evaluations.
About us
Working within University Hospitals Sussexs (UHSussex) Capital Development and Property directorate, you will be supported to develop as part of an experienced and collaborative team and through regular training opportunities. The teams 2023 NHS Staff Survey results reported exceptionally high levels of motivation, sense of involvement and satisfaction with the flexible working and development opportunities available.
UHSussex is a leading acute hospital Trust, with rewarding career opportunities for caring, committed and innovative people who wish to be valued for their work and empowered to improve the services we provide. Fundamental to this is the way that we value and respect our staff at every level. We value the diversity of our colleagues and actively champion an inclusive culture. We believe that everyone without exception should feel free to be their authentic self in the workplace.
We look forward to receiving your application and the start of your journey with UHSussex.
How to apply Applications are invited using the Trusts TRAC recruitment portal (CVs cannot be considered), with interviews planned to take place 10 days after advert closure.
Communicationo Report accurately to the responsible Capital Project Managers regarding project delivery, raising key concerns and risks as soon as practical.
o Develop effective communication channels with stakeholder groups, ensuring that information, sometimes sensitive or contentious, is cascaded in an appropriate, timely and sensitive manner.
o Ensure key target dates and deadlines are communicated to project team members appropriately to secure agreement and cooperation and provide reminders, as necessary.
o Co-ordinate and manage contractors, suppliers and external consultancies who operate within the built environment, providing and receiving complex construction and engineering information as well as negotiating timescales, costs and quality.
o Ensure health, safety and security matters are appropriately communicated to consultants and contractors to ensure patients, visitors and staff are safeguarded.
o Communicate regularly with the Trusts Finance Department to ensure projects run to cost.
Service Delivery and ImprovementDevelop the knowledge and skills to:
o Manage the full project lifecycle / process from initiation to completion and handover of minor projects.
o Develop project feasibility studies with users and design teams, developing and appraising options.
o Oversee building and construction design works for upgraded hospital facilities; designs to be compliant with applicable statutory and healthcare guidance such as: Building Regulations, British Standards, Health Technical Memorandum, Health Building Notes etc.
o Lead on the development and maintenance of project Risk Registers and develop risk management action plans for assigned projects.
o Develop comprehensive cost plans with appointed cost managers/ other professionals that capture the entirety of forecast project expenditure and manage the project budget accordingly.
o Ensure procurement and delivery of minor works project within an appropriate contractual framework in compliance with Trust policies and project management procedures.
o Plan and organise complex works and formulate or review and interpret programmes for various minor works schemes within the built environment, re-evaluating and adjusting, as necessary.
o Review technical construction drawings, specifications and programmes, interpreting them to stakeholders to facilitate their review and acceptance.
o Ensure suitable logistical planning, communication plans and management of health and safety is in place during works.
o Supervise construction works ensuring they are delivered in line with the designed scope, quality and compliance requirements.
o Develop critical thinking and problem-solving skills to ensure effective and prompt resolution of issues arising during the Project lifecycle by analysing, interpreting and comparing different options.
o Understand and implement defined project processes, ensuring accurate record-keeping and reporting of outcomes to be assessed at agreed intervals. This will include frequent use specialist project reporting and monitoring software and project document management systems.
o Attend and learn to lead meetings with project stakeholders.
o Attend and provide administrative support to project team meetings and steering groups, including taking formal minutes.
o Co-ordinate the assimilation of data for the regular issue of project checkpoint reports to senior managers regarding cost, programme, risk, quality and health & safety matters.
People Management and DevelopmentDevelop the knowledge and skills to:
o Supervise and coordinate the construction project team, reviewing performance of contractors in respect of complex works and progress, and escalating issues.
o Co-ordinate with the appointed Cost Advisor / Quantity Surveyor and Trust finance team to monitor project expenditure against budgets.
o Manage project stakeholders, developing communication skills to persuade, negotiate and reassure as required.
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