The ideal candidate will possess strong interpersonal and IT skills and should ideally have prior experience in healthcare or secure settings. Duties also include preparing for meetings, maintaining records, processing correspondence, and ensuring confidentiality in managing patient information. The role demands effective multitasking and teamwork, with the post holder acting as the first point of contact for healthcare-related inquiries and supporting the overarching goal of delivering quality care to the young people in custody.
Central and North West London NHS Foundation Trust is an Award-Winning employer. Our 'Children and Young People Service' Line sits within our Health and Justice Directorate, working in partnership with our 'Youth Custody' colleagues to provide responsive and dependable primary care, mental health, neuro-developmental and substance misuse services to the young people within our services.
In our quest to deliver patient-focused gold standard care, that is consistent across our Children and Young People Service Line, we are looking to recruit a highly motivated, innovative and enthusiasticBusiness Administrator to join our Business and Administrative Team. Based at HMP YOI (Young Offender Institution) Feltham, within the Integrated Healthcare Serviceteam, the Business Administrator will work as part of an established and experienced administration team, joining a passionate and dedicated integrated healthcare team.
PLEASE NOTE ANY CANDIDATE WISHING TO APPLY FOR ANY OF OUR ROLES IN HEALTH AND JUSTICE SERVICES WILL BE SUBJECT TO PRISON VETTING CLEARANCE. WHICH REQUIRES YOU TO HAVE BEEN A RESIDENT IN THE UK FOR A MINIMUM OF 3 YEARS. CANDIDATES WHO DO NOT MEET THIS CRITERIA NEED NOT APPLY.
We are looking for an enthusiastic and motivated individual to join our Integrated Healthcare team. The candidate must be able to work in a busy environment.
To provide a general administrative function to all the integrated healthcare services at HMP YOI Feltham. To provide administrative support for meetings, draft correspondence, manage appointment and management diaries, interact with and update a variety of systems and databases, answer queries over the phone, by email and written correspondence, and in person.
Administration of healthcare appointments, escorts, external medical appointments, complaints, concerns enquiriesand compliments.
Accepting and redirecting mail. Administration of HMP YOI Feltham healthcare global email accounts. Support the Senior Administrator, Data Analyst and Business and performance manager in collating data and information as required .
The post holder must have excellent interpersonal skills and have the ability to communicate effectively and be able to work as a team player. The post holder must be able to work to deadlines, multi task and work in a busy environment. Candidates should have good IT skills. Ideally applicants will have previous experience in health care and/or secure settings.
About us
- To provide general administrative support where needed across healthcare, including Primary Care, HWBT, Training, HR, Quality and Performance.
- To provide administrative support for meetings including timely preparation and distribution of papers, managing calendars and bookings, minute taking and maintenance of action plans and risk registers, setting up equipment.
- Responsible for the distribution of post received, ensuring that all correspondence is distributed appropriately and accurately.
- Support the timely processing and response to routine correspondence, including complaints and concerns, in line with local and Trust guidelines.
- Deal with telephone enquiries from, acting as first point of contact for the healthcare team and external agencies, and respond accordingly.
- Ensure information received from other agencies is processed in a timely and confidential manner.
- To provide secretarial support using a variety of software packages (primarily MS Word, MS Excel, P-NOMIS, SystmOne) to the senior management team.
- Produce the daily patient movement list.
- Respond to requests for Medical Records within set timescales.
- Scanning and filing to patient records as required.
- Provide administrative support for the recruitment process as required both pre and post interview
- To photocopy and distribute documents, letters, reports etc as requested.
- Support and allocate internal/external appointments as required.
- Liaise with internal and external agencies e.g. the IT and Facilities departments, as required to ensure routine maintenance of equipment and treatment areas is kept up to date
- To provide statistical information as required.
- Ensure records are maintained and filed in a secure, safe and appropriate manner.
- Act as first point of contact for patients attending their healthcare appointments
- Manage waiting lists and update appointment status
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