Administrator inColchester inColchester PUBLISHED
TUE 22 OCT 2024
Depending on experience dependent on experience
PERMANENT GOOD SALARY
Primary Care Careers rD8BMKk6
The Tollgate Practice in Colchester is seeking a part-time Administrator to join their support team, working approximately 25-30 hours per week over 4 to 5 days. The role involves a range of administrative tasks such as providing clerical support to clinical staff, data entry, and read coding of patient information into the clinical system. Additional responsibilities include scanning medical documents, managing workflow for healthcare professionals, processing referrals, handling practice correspondence, registering new patients, and occasionally covering reception duties.
This position is essential for ensuring the smooth delivery of patient care within the practice, and candidates should be prepared to efficiently manage a variety of enquiries and support tasks. Interested applicants are encouraged to reach out for more information about the role.
This position is essential for ensuring the smooth delivery of patient care within the practice, and candidates should be prepared to efficiently manage a variety of enquiries and support tasks. Interested applicants are encouraged to reach out for more information about the role.
The Tollgate Practice has an exciting opportunity for an administrator to join our busy practice support team, to assist with the smooth delivery of excellent patient care. This role is offered on a part time basis for approximately 25-30 hours per week over 4/5 days.
- Undertaking a variety of administrative duties including the provision of secretarial and clerical support to clinical staff and other members of the practice team.
- Data entry and read coding of relevant patient information including medical data into the clinical system.
- Scanning patient information into computerised records, including medical documents, hospital records and letters, as necessary.
- Allocating workflow for review by doctors or other healthcare professionals.
- Dealing with referrals to primary care.
- Processing practice post and emails.
- Registering new patients.
- Covering reception, as and when required.
- Handling enquiries efficiently.
About us
If you would like to find out more information about this role, please do not hesitate to get in contact with us.
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Useful skills for an Administrator:
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To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:
Technical Skills:
1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.
3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.
4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.
5. Record Keeping: Ability to maintain and manage physical and digital filing systems.
Soft Skills:
1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.
2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.
3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.
4. Problem-Solving: Capability to identify issues and provide practical solutions.
5. Teamwork: Willingness to work collaboratively with others in a team environment.
Interpersonal Skills:
1. Customer Service: Skills in dealing with clients and providing excellent service when required.
2. Professionalism: Maintaining a professional demeanor within the workplace.
3. Adaptability: Flexibility to adapt to changing situations and demands.
Additional Considerations:
- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.
- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.
- References: Good references from previous employers can enhance your application.
Continuous Learning:
- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.
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