Bexley Health Neighbourhood Care CIC r8cyRITI
Key responsibilities include identifying potential risks to digital change programs, conducting impact analyses, designing and delivering training on tools like EMIS and Docman, and providing support to pharmacy, optometry, and dental digital transformations. The facilitator will also manage project timelines, engage with clinical staff to identify benefits across digital projects, and contribute to the overall improvement of service delivery through effective communication and stakeholder engagement.
The Digital Change Facilitator leverages their knowledge of primary care IT systems and digital tools to help ensure the provision of high quality, relevant and cost-effective digital training for staff at primary care providers.
Youll support our digital programmes team and the wider digital healthcare service by facilitating projects to realise benefits through changes to business processes enabled through technology. Strong links to other service improvement teams in the organisations are crucial.
Helps identify threats to the success of digital change programmes.
Helps assess the change impact, conduct impact analyses, assess change readiness and identify key stakeholders.
Develop and support technological initiatives to support the recovery and advancement of Primary Care.
Proactively and systematically lead groups of practices to share ideas, facilitate communication, and explore opportunities for working more closely and effectively together in relation to digital transformation.
Use strong knowledge of general practice IT and digital systems (including EMIS, Docman, Accurx etc.) to design, deliver and evaluate training to enable change, including associated documentation.
Support POD (pharmacy, Optom and Dental) digital transformation
Support the Primary Care Commissioning team.
Identify weaknesses and helps modify operational procedures so everyone succeeds in achieving strategic goals.
Help project managers and change managers articulate the vision and benefits to primary care provider teams.
Help prepare presentation materials and take questions from employees.
Support and work with project and clinical staff in identifying benefits within or across all digital or IT related projects.
Responsible for building and managing local mobilisation and training plans ensuring outcomes are met within the agreed timeframes.
About us
1.1 Job Summary The Digital Change Facilitator leverages their knowledge of primary care IT systems and digital tools to help ensure the provision of high quality, relevant and cost-effective digital training for staff at primary care providers. Youll support our digital programmes team and the wider digital healthcare service by facilitating projects to realise benefits through changes to business processes enabled through technology. Strong links to other service improvement teams in the organisations are crucial.
1.2 Key Working Relationships
The post holder is required to establish and maintain constructive relationships with a broad range of internal and external stakeholders including but not restricted to:
The Primary Care team.
Accountable Officer / Chair / Non-Executives / Executive Directors.
South East London ICBs senior managers and wider workforce.
Providers across South East London, including the GP Federations.
GP practices across South East London.
Local Authorities.
Local Medical Committee.
Department of Health.
NHS England.
Provider Trusts.
Commissioning Support Units.
Voluntary Sector Organisations.
Contractors. Product and service suppliers.
Patients and general public.
ICS Digital team.
1.3 Key Responsibilities - (This list is a broad reflection of current roles and responsibilities and not exhaustive. These may be subject to change in line with the needs of the service)
Business Change Management to support digital transformation
Project Management
Helps identify threats to the success of digital change programmes.
Helps assess the change impact, conduct impact analyses, assess change readiness and identify key stakeholders.
Develop and support technological initiatives to support the recovery and advancement of Primary Care.
Proactively and systematically lead groups of practices to share ideas, facilitate communication, and explore opportunities for working more closely and effectively together in relation to digital transformation.
Use strong knowledge of general practice IT and digital systems (including EMIS, Docman, Accurx etc.) to design, deliver and evaluate training to enable change, including associated documentation.
Support POD (pharmacy, Optom and Dental) digital transformation
Support the Primary Care Commissioning team, by providing a technical skill set and demonstratable knowledge and subject matter expertise around general practice IT and digital.
Identify weaknesses and helps modify operational procedures so everyone succeeds in achieving strategic goals.
Help project managers and change managers articulate the vision and benefits to primary care provider teams.
Help prepare presentation materials and take questions from employees.
Act as intermediary in disputes over proposed changes and resolves conflicts quickly and efficiently, helping the providers operate more productively and ensure teams get the tools, resources and training they need to transition to a new state.
Support and work with project and clinical staff in identifying benefits within or across all digital or IT related projects.
Project Management
Responsible for building and managing local mobilisation and training plans ensuring outcomes are met within the agreed timeframes.
Help analysts and other programme colleagues develop current and future business process - i.e., as is and to be scenarios.
Help colleagues define the user experience and design the end-to-end journey of the patients.
Acts as the liaison with local stakeholders to better understand what their needs are and support the capture and sharing of good practice, ideas and activities that increase impact.
Supports practice level engagement and actively seeks feedback which will inform decision-making.
Tracks and mitigates programme/ project level risks and issues, establishing formal escalation channels and exercising usage where required.
Carries out other duties as may be reasonably required.
Improving quality and outcomes
To ensure that quality and outcomes are the focus of all change management work undertaken.
Maintain logs recording risks, quality and other issues; developing management plans as appropriate.
Key Responsibilities -
Analytical/ Judgemental
Provide project level analysis producing required project analysis documentation (business requirements, scope matrix, use cases, sequence diagrams, future state proposals)
Work both independently and collaboratively using their business analytical/change skills and relevant health service knowledge of patient processes/workflow to achieve this.
Communication
Highly effective communication with internal and external stakeholder both orally and in writing using tact, diplomacy and sensitivity.
Builds and maintains strong rapport with all stakeholders at all levels with diverse personalities and working styles.
Supports communication efforts, Support the design, development, delivery and management of communications.
Research and Development
Develop best practice business change management processes.
Experience working alongside borough change managers, project managers and business analyst to solve complex challenges.
Actively support and contribute to the development of key performance indicators for the successful assessment of project performance.
Regularly undertake research in relation to current changefacilitation practices, relevant polices and local / national IM&T Developments.
Policy and Service Development
Collect and use feedback from customers and stakeholders helping to measure, develop and enhance effectiveness of customer and stakeholder management.
Investigate operational problems and opportunities, identifying effective business solutions through process improvements.
Maintain knowledge of Business Analysis specialisms and techniques; provides advice and guidance in these areas.
Analyse national legislation and policy to inform business change requirements and delivery models in the development of national systems/services.
Undertake activities to develop, implement, and support realistic Continual Service Improvement Plans.
Create, review and implement processes and procedures to ensure alignment with changing business requirements.
Review new process maps to ensure they meet expectations of all stakeholder.
Financial and Physical Resources
Has to be aware of and sometimes manage the expensive cost implications of failures or incorrect technical and business designs/decisions.
Support discrete work streams on behalf of the Manager, as assigned
Safe use of own and others IT equipment.
Mobility
The post-holder is contracted to work at any appropriate South East London ICB office as necessary for the delivery of the functions of this role.
Travel to other sites as required, providing Primary Care support and cover for the other members of the team.
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