Candidates should be proactive and enthusiastic, with the ability to prioritize tasks in a busy environment. While prior secretarial experience and knowledge of medical terminology are beneficial, they are not essential. The role offers 37.5 hours of work per week, and the trust values diversity and inclusivity in its workforce. Benefits include generous annual leave, professional development opportunities, and various staff discounts.
- The role will coordinate and organise the attendance of patients to outpatient, inpatient & day case appointments in line with local team and Royal Devon University Healthcare NHS Foundation Trust arrangements as instructed
- Ensure all administrative processes; and enquiries are dealt with in an efficient and timely manner, following agreed standard operating procedures, escalating to senior manager as appropriate
- Undertake general clerical duties to maximise all available capacity in an appropriate way
- Proof reading clinical letters (please note there is no audio typing in this role)
- Monitoring waiting times, ensuring that our patients treatment pathways, from referral to treatment are accurate and up to date (for more information on what this means please visit - NHS England Referral to treatment)
- Ensure all information is secure and confidentiality of information is maintained at all times
- Provide excellent customer care which may include communication with distressed and anxious patients and relatives, treating them with tact and empathy. Hospitals visits can be stressful and daunting you will need to be good communicator with strong customer service skills
- Assisting and supporting, including cross covering, other members of the Administrative team across the Department or Division, including dealing with telephone calls and resolving enquiries
For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.
About us
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role
An exciting opportunity has arisen to join one of our friendly and welcoming teams within the Princess Elizabeth Orthopaedic Centre.
We are looking to recruit an additional Service Administrator within our Spinal Team.
The successful candidate will be joining an expanding unit, supporting our Clinical team with administrative duties, diary management and patient care.
You will be part of the exciting development of this team, which welcomes new ideas, approaches and improvements to current practices.
The role requires you to be pro-active, enthusiastic and willing to learn. You must be highly motivated with excellent communication skills, enjoy working within a busy and vibrant team, are able to prioritise workload and can work well under pressure. Secretarial experience, knowledge of working in a hospital environment and medical terminology are all desirable for this role, but not essential.
If you feel you would be able to meet the demands of this challenging and rewarding role, then we would be delighted to hear from you.
Visits to the department are welcome and encouraged.
Working Pattern: 37.5 hours per week, between 08:00 and 17:00, Hours to be discussed at interview.
Interview Date: Friday 22nd November 2024.
For further information please contact: Anita Needs, Team Leader on or Jade Auger, Admin Line Manager on
As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
Benefits
We will work together to maintain a culture that develops and supports you and your team.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.
You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.
Salary is not the only financial benefit
You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.
You will also have access to other benefits including:
National discount services such as the Blue Light Card and Health Service Discounts.
Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
Car lease schemes.
The NHS Pension scheme (one of the most generous and comprehensive in the UK).
Cycle to work scheme
These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.
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