Medical Secretary - Trauma & Orthopaedics inYork inYork PUBLISHED TUE 29 OCT 2024

Band 4: £26,530 to £29,114 a year pro rata PERMANENT GOOD SALARY

NHS

York and Scarborough Teaching Hospitals NHS Foundation Trust rBZbeSju

The York and Scarborough Teaching Hospitals NHS Foundation Trust is seeking a dynamic and cheerful Medical Secretary for a part-time position (20 hours per week) within their Trauma & Orthopaedics Admin Team in York. The successful candidate will provide comprehensive secretarial support to the Trauma & Orthopaedic Consultant Team, which includes tasks such as audio and copy typing, liaising with clinical teams, advising other administrators, monitoring RTT (Referral to Treatment), and responding to patient inquiries.

The Trust values diversity and inclusivity, encouraging applications from all backgrounds and offering support for flexible working arrangements. They are committed to maintaining a welcoming environment for all employees and are recognized as an Armed Forces Friendly Employer. The Trust also emphasises the importance of COVID-19 vaccinations for staff to ensure the safety of patients and colleagues.

We are looking for a dynamic and cheerful Medical Secretary to join our Admin Team. We have a a 20 hour per week post that we're looking to fill. The post holder will work as a Medical Secretary, based in York, providing a full and comprehensive secretarial service to the Trauma & Orthopaedic Consultant Team.

The post holder works as part of the administration team supporting the Trauma & Orthopaedic Department based at York Hospital. Responsibilities include, but are not limited to, secretarial support to the Consultants including copy and audio typing, liaison with other staff and clinical teams, advising and supporting administrators and audio typiest, plus RTT monitoring, and responding to patient queries.

About us
A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

More information related to this job opportunity, from jobsincare:

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Medical Secretary - Trauma & Orthopaedics: Click to view

To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:

Essential Skills:

1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.

2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.

3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).

4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.

5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.

6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.

7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.

8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.

9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.

10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.

Qualifications:

- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.

- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.

- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.

Additional Skills:

- Time Management: Ability to manage time effectively and meet deadlines.

- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.

- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.

Conclusion

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53.968971252441406 -1.0842938423156738 York

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