Clerical Officer inSheffield inSheffield PUBLISHED
MON 28 OCT 2024
Opportunity to work in a prestigious healthcare setting, supporting the vital work of the Histopathology department.
Gain valuable experience in a laboratory environment, enhancing your administrative and organizational skills.
Be part of an integrated care system, collaborating with multiple NHS Foundation Trusts to improve patient outcomes.
Work with advanced laboratory software (APEX), providing exposure to technology and data management skills.
Flexibility in duties, which allows for varied tasks and keeps the daily work routine engaging and interesting.
Contribute to important healthcare processes by assisting with the production of diagnostic reports that impact patient care.
Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Clerical Officer to provide daily administrative support in the Histopathology department at the Royal Hallamshire Hospital. The role involves assisting with copy typing, filing, recording inter-site transfers, and scanning forms, in addition to a range of administrative tasks designed to support the Histopathology Secretaries. The position requires effective use of the laboratory computer system (APEX), maintaining databases, managing departmental mail, and ensuring the retrieval and management of documents within the laboratory environment.
Candidates are expected to work efficiently, adhere to health and safety policies, and contribute to the overall organisation of the laboratory. The role is integral to the South Yorkshire and Bassetlaw Pathology Partnership, which integrates pathology services across multiple NHS Trusts within the Integrated Care System. Applicants should clearly demonstrate their qualifications and relevant experience in their application.
Candidates are expected to work efficiently, adhere to health and safety policies, and contribute to the overall organisation of the laboratory. The role is integral to the South Yorkshire and Bassetlaw Pathology Partnership, which integrates pathology services across multiple NHS Trusts within the Integrated Care System. Applicants should clearly demonstrate their qualifications and relevant experience in their application.
Applications are invited from enthusiastic, suitably qualified individuals to provide a daily administrative support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will be based on our Royal Hallamshire Hospital site.
The post holder will assist with and carry out copy typing, filing, recording inter-site transfer of material and scanning of forms received within the Laboratory, alongside other admin duties to support the Histopathology Secretaries
There will be a requirement to work within a Laboratory environment for part days.
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
- To provide administrative support to the department including activities such as:
- Administrative Support
- Provide a fast and efficient typing service supporting the Histopathology secretarial team in producing diagnostic reports.
- Provide a flexible administrative support service across the departmentEnter patient details into the laboratory computer system (APEX)
- Maintain and update databases/spreadsheets for the purpose of tracking material in and out of the department and to ensure that all material is returned in a timely manner
- Distribute incoming and outgoing departmental mail
- Activate report print runs from APEX, collate and send for distribution
- Scanning and filing of request forms and other documentation as required
- Receive and distribute emails within the department and transmit emails on behalf of others when required
- Assist with the retrieval of slides from file
- Undertake photocopying as required
- To follow agreed protocols and policies seeing advice where appropriate
- To work in an efficient, effective and timely manner and be adaptable to change
- To work in a safe manner in accordance with departmental and Trust Health & Safety Policies
- To contribute to the care, maintenance, security and tidiness of the
- Laboratory Premises and equipment
About us
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...
Useful skills for a Clerical Officer:
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To work as a Clerical Officer in the UK, you typically need a combination of administrative, communicative, and IT skills. Here are the key skills that are often required or beneficial for this role:
1. Organizational Skills: Ability to maintain files, records, and documents in an orderly manner, and to manage multiple tasks efficiently.
2. Attention to Detail: Accuracy is crucial in data entry and record-keeping, as clerical officers often deal with sensitive information.
3. IT Skills: Proficiency in using office software such as Microsoft Office (Word, Excel, Outlook) and familiarity with databases and other office equipment.
4. Communication Skills: Strong verbal and written communication skills are necessary for interacting with colleagues, clients, and stakeholders.
5. Customer Service Skills: Ability to deal courteously and effectively with members of the public and respond to inquiries.
6. Problem-Solving Skills: Ability to identify issues and find effective solutions can be helpful in managing day-to-day office challenges.
7. Time Management: Ability to prioritize tasks to meet deadlines and manage one's own time effectively in a busy work environment.
8. Teamwork: Ability to work well within a team and support colleagues in achieving common goals.
9. Confidentiality and Discretion: Understanding the importance of confidentiality, especially when handling sensitive personal information.
10. Basic Numeracy Skills: Ability to perform basic arithmetic, which is often necessary for handling invoices, budgets, and financial records.
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