Clerical Officer inSheffield inSheffield PUBLISHED 28 OCT 2024

Band 2 PERMANENT GOOD SALARY

Sheffield Teaching Hospitals NHS Foundation Trust rgXjbMkL

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The post holder will assist with and carry out copy typing, filing, recording inter-site transfer of material and scanning of forms received within the Laboratory, alongside other admin duties to support the Histopathology Secretaries.

Applications are invited from enthusiastic, suitably qualified individuals to provide a daily administrative support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will be based on our Royal Hallamshire Hospital site.

There will be a requirement to work within a Laboratory environment for part days.

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.

To provide administrative support to the department including activities such as:
Administrative Support
Provide a fast and efficient typing service supporting the Histopathology secretarial team in producing diagnostic reports.
Provide a flexible administrative support service across the departmentEnter patient details into the laboratory computer system (APEX)
Maintain and update databases/spreadsheets for the purpose of tracking material in and out of the department and to ensure that all material is returned in a timely manner
Distribute incoming and outgoing departmental mail
Activate report print runs from APEX, collate and send for distribution
Scanning and filing of request forms and other documentation as required
Receive and distribute emails within the department and transmit emails on behalf of others when required
Assist with the retrieval of slides from file
Undertake photocopying as required
To follow agreed protocols and policies seeing advice where appropriate
To work in an efficient, effective and timely manner and be adaptable to change
To work in a safe manner in accordance with departmental and Trust Health & Safety Policies
To contribute to the care, maintenance, security and tidiness of the
Laboratory Premises and equipment

About us

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

There will be a requirement to work within a Laboratory environment for part days.

To provide administrative support to the department including activities such as:
Administrative Support
Provide a fast and efficient typing service supporting the Histopathology secretarial team in producing diagnostic reports.
Provide a flexible administrative support service across the departmentEnter patient details into the laboratory computer system (APEX)
Maintain and update databases/spreadsheets for the purpose of tracking material in and out of the department and to ensure that all material is returned in a timely manner
Distribute incoming and outgoing departmental mail
Activate report print runs from APEX, collate and send for distribution
Scanning and filing of request forms and other documentation as required
Receive and distribute emails within the department and transmit emails on behalf of others when required
Assist with the retrieval of slides from file
Undertake photocopying as required
To follow agreed protocols and policies seeing advice where appropriate
To work in an efficient, effective and timely manner and be adaptable to change
To work in a safe manner in accordance with departmental and Trust Health & Safety Policies
To contribute to the care, maintenance, security and tidiness of the
Laboratory Premises and equipment

About us

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

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Useful skills for a Clerical Officer: Click to view

To work as a Clerical Officer in the UK, you typically need a combination of administrative, communicative, and IT skills. Here are the key skills that are often required or beneficial for this role:

1. Organizational Skills: Ability to maintain files, records, and documents in an orderly manner, and to manage multiple tasks efficiently.

2. Attention to Detail: Accuracy is crucial in data entry and record-keeping, as clerical officers often deal with sensitive information.

3. IT Skills: Proficiency in using office software such as Microsoft Office (Word, Excel, Outlook) and familiarity with databases and other office equipment.

4. Communication Skills: Strong verbal and written communication skills are necessary for interacting with colleagues, clients, and stakeholders.

5. Customer Service Skills: Ability to deal courteously and effectively with members of the public and respond to inquiries.

6. Problem-Solving Skills: Ability to identify issues and find effective solutions can be helpful in managing day-to-day office challenges.

7. Time Management: Ability to prioritize tasks to meet deadlines and manage one's own time effectively in a busy work environment.

8. Teamwork: Ability to work well within a team and support colleagues in achieving common goals.

9. Confidentiality and Discretion: Understanding the importance of confidentiality, especially when handling sensitive personal information.

10. Basic Numeracy Skills: Ability to perform basic arithmetic, which is often necessary for handling invoices, budgets, and financial records.

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Clerical Officer inSheffield inSheffield PUBLISHED 28 OCT 2024

Sheffield Teaching Hospitals NHS Foundation Trust rgXjbMkL

About us Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

About us

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.