Medicines Management Administrator inMaryport inMaryport PUBLISHED 11 NOV 2024

Medicines Management Administrator

Accountable to: GP Prescribing Lead/ GP Partners/Medicines Manager/Practice Management Team.

Ho urs: Thirty hours per week (permanent contract subject to successful probation period of six months)

Salary: £22,819.00 per annum, whole-time equivalent (National Minimum Wage will apply for probation period)

Job summary:

Responsible for processing all prescription orders from patients via EPS or paper prescriptions for GP signing and authorisation. Good organisational and interpersonal skills will be required for the role. The ability to multi task and working to strict timescales will be essential.

The ability to work well with other members of the team and to assist in the training of new staff may also be a requirement of the role. This role will be expected to work afternoons up until 18:30, Monday-Friday.

The successful applicant will be working to agreed protocols for the Practice and the Medicine Management Team. They will also assist the Medicines Manager with administrative tasks.

About us

Job Responsibilities

Repeat Prescriptions

Ensure safe issuing of Repeat Prescriptions

Dealing with Prescription queries

Communicating with Pharmacies/Chemists/Care Homes as required (Including Operating the Medicines phone line between 10:00-12:00 & 14:00 15:00)

Working closely within the Medicines Management Team and GP Prescribing Lead, Medicine Optimisation Pharmacist and Clinical Pharmacists

Issuing online prescription requests including via emails

Processing requests from local Residential/Care Homes

Administrative tasks

Ensuring patient data on the clinical system is correct and up to date including Pharmacy preferences

Covering any other administrative work as required during periods of annual leave

Assisting in Medicine Management duties as and when required.

Main duties of the job

• Issue and re-authorise repeat meds on a daily basis, online and paper requests
• Issue prescriptions from other Clinicians .i.e. District Nurses, and other clinicians where appropriate
• Process prescriptions for the Nursing Homes.
• Reduce the level of unwanted medicines by decreasing the issue of inappropriate prescription items.
• Synchronise repeat medication.
• Replacement and ordering of Oxygen
• Update and order medication for Clinical bags and drug cupboard.
• Develop and enhance communications systems on repeat prescribing.
• Ensure All Medicines Management Practice protocols are up to date and in line with statutory requirements and directives.
• Submit the monthly prescriptions to NHS Prescription Services.
• Attend relevant courses and training events.
• Run audits
• Collect data to monitor improvements.
• This job description is not intended to be exhaustive and may be amended to meet the future needs of the Practice, following agreement between the Manager and the post holder.