Velindre University NHS Trust rclrbcHm
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This role is a critical part of the innovation service which has a clear purpose of supporting the Trust's Mission. The role will provide the highest quality innovation advice and project management support across the Trust. It will also proactively contribute to the development and delivery of the Trust's Innovation Plan, in partnership with the shared ambitions of the Velindre Charity. The role is also part of the RD&I senior team and is expected to contribute to the wider goals of the Division, whilst also providing operational cover across the Division, if required.
The role requires a dynamic and highly motivated individual capable of successfully supporting and delivering innovation at Velindre and across the NHS in Wales.
Also required are excellent organisational and communication skills, and a recognised project management qualification, such as Prince2.
A must have is a flexible approach and the highest level of integrity and initiative
Support the development and delivery of Trust wide innovative project database.
Ensure successful delivery of innovative projects, ensuring the required products are delivered to the required standard of quality and within the specified constraints of time and cost.
Support the Head of Innovation by ensuring that projects produce results capable of realising benefits.
Responsible for ensuring project timelines are adhered to, robust reporting is in place and risks / issues are managed and escalated where and when appropriate.
The role requires sound judgement in dealing with both internal and external stakeholders, ensuring a professional climate is maintained throughout, despite the time pressure and inevitable challenges.
An excellent working knowledge of Microsoft Office, including MS Project, Canva, Miro and Ayoa and be able to maximise the use of technology in making innovative projects run smoothly and efficiently.
Identify and reconcile key stakeholder interest in innovation projects.
Identify, assess, report and prioritise risk associated with innovation projects.
Run the day to day tasks of innovation projects to provide successful outcomes as defined in the scope and the benefits realization documentation
Prepare and complete detailed routine and ad-hoc reports as required.
Required to use a wide range of digital applications.
About usYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Develop Plans to Achieve the Project Goals:
Planning and organising a broad range of activities and tasks
Translate and interpret for projects using technical, policy and other experience and advise a course of action for the Innovation Plan
Develop and monitor project plans using sound judgment, based on the analysis interpretation and comparison of a range of options ensuring that they are consistent with the agreed project scope
Correctly identify dependencies and deliverables
Produce Project Initiation Documents (PID), Innovation Project Charters and prepare Project Stage documentation and Exception plans, if appropriate
Collaborate on the production of product and solution descriptions, ensure they are fit for purpose and signed off before work is significantly progressed
Support the development of test plans and procedures to ensure that systems meet usability criteria, provide accurate information and meet the required specification
Establish the projects resourcing and control methods:
Complete resource plans to deliver innovation projects
Write specifications for project resources
Ensure that appropriate advice and guidance is sought and applied in specialist areas e.g. R&D, HR, Finance & Procurement, Governance, Q&S and Communications etc.
Lead and manage the Innovation Project Deliverables:
Ensure the team and stakeholders have effective opportunities to contribute to the development of projects
Manage the production of the required products within the agreed tolerances of Project Initiation Documents (PID) or similar.
Liaise with the Head of Innovation to assure the overall direction and integrity of project deliverables and outputs
Identify, assess and manage the main priorities and risks associated with innovative projects, including the development of contingency plans and exception reports
Managing conflicting priorities between stakeholders with different expectations
Preparing reports e.g. highlights, cover papers and Lessons Learned Reports, when required. Demonstrate the application of lessons learned from earlier projects to thinking on how best to organise future innovative projects within the Trust.
Monitor and adjust activities resources and plans:
Monitor and evaluate project work in ways which are consistent with the Trusts innovation plan
To have operational responsibility for the Innovation Project information System so that projects are properly monitored and controlled, and are capable of producing a number of real-time reports
Ensure that innovation research and evaluations are conducted to accurately measure progress against expected benefits
Identify, maintain risk and issues ensuring they are recorded and managed in line with the Trusts Risk Management Framework.
Develop and lead on the implementation of risk management plans, ensuring risk mitigation actions are completed where appropriate
Keep project activities and resources in line with plans
Actively seek to evaluate ways to improve the way we develop and deliver innovative projects
Develop Solutions to Problems:
Collect and verify information necessary and relevant to a problem in a way which facilitates the effective and efficient analysis before scoping a solution
Analyse information for all the major stakeholders perspectives identifying and prioritising all known factors according to project scope and definition
Assess resource capacity in solving innovation challenges
Present a range of options when identifying solutions
Ensure completion of project activities:
Ensure project goals have been achieved to agreed time, costs and quality
Ensure handover of all deliverables in line with objectives
Evaluate effectiveness of project planning and implementation
Ensure that all end of project documentation is completed
Communication:
To support the Communications Team, informing them of key innovation project milestones and providing detail when required
Manage and communicate with a significant number of relevant stakeholders and NHS employees and organisations, with no direct line responsibility requiring highly developed communication skills
To engage NHS stakeholders in the development of business cases where required
Maintain the communication plan on behalf of the HOI
Develop strong communication links and work in collaboration across all departments within the Cancer Centre, WBS and with other NHS Health Boards
When required, facilitate meetings / innovation training and workshops / design teams
Manage relationships with external partners, suppliers and contractors, identify any performance issues and escalate as necessary.
Provide and receive complex or sensitive commercial in confidence information in relation to inventive products and solutions.
Design and deliver complex and sometimes emotive presentations
When required, communicate changes to key stakeholders
Research and Evaluation
:
Research current working practices and policies and Informatics developments across NHS Wales, UK & international to evaluate the current application of project scope, including other/home countries business cases
Initiate domain (subject area) research to ensure project briefs, PIDs, Business Cases/Procurements are based on evidenced best practice, using internal or external resources
Financial Planning:
Monitoring the operational budget transactions of directly delivered innovation projects and escalate any issues to the HOI
- Develop arrangements to ensure projects are adequately financed with controls and monitoring in place.
Personal Development
- Keep up to date with emerging new trends in health care innovation and Intellectual property protection
- Maximise the use of desktop technology to improve operational and office processes
- Keep skills and knowledge up to date and in line with best practice
- Continually review practice and apply lessons learnt to future work
- Maintain a personal development plan to be reviewed annually as part of the individual performance review process.
Freedom to Act
The post holder will have devolved authority to act within tolerances set by the HOI. In addition, the post holder will be required to:
Undertake project management tasks independently in accordance with the Project Management Governance Structures, supported by the PMO
- Interpret national guidelines and national health policies
- Implement Policies within own area of control
Lead on the development of policies that will support the outcomes from projects as they go into service
Follow policies for your own area of work
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
This role is a critical part of the innovation service which has a clear purpose of supporting the Trust's Mission. The role will provide the highest quality innovation advice and project management support across the Trust. It will also proactively contribute to the development and delivery of the Trust's Innovation Plan, in partnership with the shared ambitions of the Velindre Charity. The role is also part of the RD&I senior team and is expected to contribute to the wider goals of the Division, whilst also providing operational cover across the Division, if required.
The role requires a dynamic and highly motivated individual capable of successfully supporting and delivering innovation at Velindre and across the NHS in Wales.
Also required are excellent organisational and communication skills, and a recognised project management qualification, such as Prince2.
A must have is a flexible approach and the highest level of integrity and initiative
Support the development and delivery of Trust wide innovative project database.
Ensure successful delivery of innovative projects, ensuring the required products are delivered to the required standard of quality and within the specified constraints of time and cost.
Support the Head of Innovation by ensuring that projects produce results capable of realising benefits.
Responsible for ensuring project timelines are adhered to, robust reporting is in place and risks / issues are managed and escalated where and when appropriate.
The role requires sound judgement in dealing with both internal and external stakeholders, ensuring a professional climate is maintained throughout, despite the time pressure and inevitable challenges.
An excellent working knowledge of Microsoft Office, including MS Project, Canva, Miro and Ayoa and be able to maximise the use of technology in making innovative projects run smoothly and efficiently.
Identify and reconcile key stakeholder interest in innovation projects.
Identify, assess, report and prioritise risk associated with innovation projects.
Run the day to day tasks of innovation projects to provide successful outcomes as defined in the scope and the benefits realization documentation
Prepare and complete detailed routine and ad-hoc reports as required.
Required to use a wide range of digital applications.
About us
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Develop Plans to Achieve the Project Goals:
Planning and organising a broad range of activities and tasks
Translate and interpret for projects using technical, policy and other experience and advise a course of action for the Innovation Plan
Develop and monitor project plans using sound judgment, based on the analysis interpretation and comparison of a range of options ensuring that they are consistent with the agreed project scope
Correctly identify dependencies and deliverables
Produce Project Initiation Documents (PID), Innovation Project Charters and prepare Project Stage documentation and Exception plans, if appropriate
Collaborate on the production of product and solution descriptions, ensure they are fit for purpose and signed off before work is significantly progressed
Support the development of test plans and procedures to ensure that systems meet usability criteria, provide accurate information and meet the required specification
Establish the projects resourcing and control methods:
Complete resource plans to deliver innovation projects
Write specifications for project resources
Ensure that appropriate advice and guidance is sought and applied in specialist areas e.g. R&D, HR, Finance & Procurement, Governance, Q&S and Communications etc.
Lead and manage the Innovation Project Deliverables:
Ensure the team and stakeholders have effective opportunities to contribute to the development of projects
Manage the production of the required products within the agreed tolerances of Project Initiation Documents (PID) or similar.
Liaise with the Head of Innovation to assure the overall direction and integrity of project deliverables and outputs
Identify, assess and manage the main priorities and risks associated with innovative projects, including the development of contingency plans and exception reports
Managing conflicting priorities between stakeholders with different expectations
Preparing reports e.g. highlights, cover papers and Lessons Learned Reports, when required. Demonstrate the application of lessons learned from earlier projects to thinking on how best to organise future innovative projects within the Trust.
Monitor and adjust activities resources and plans:
Monitor and evaluate project work in ways which are consistent with the Trusts innovation plan
To have operational responsibility for the Innovation Project information System so that projects are properly monitored and controlled, and are capable of producing a number of real-time reports
Ensure that innovation research and evaluations are conducted to accurately measure progress against expected benefits
Identify, maintain risk and issues ensuring they are recorded and managed in line with the Trusts Risk Management Framework.
Develop and lead on the implementation of risk management plans, ensuring risk mitigation actions are completed where appropriate
Keep project activities and resources in line with plans
Actively seek to evaluate ways to improve the way we develop and deliver innovative projects
Develop Solutions to Problems:
Collect and verify information necessary and relevant to a problem in a way which facilitates the effective and efficient analysis before scoping a solution
Analyse information for all the major stakeholders perspectives identifying and prioritising all known factors according to project scope and definition
Assess resource capacity in solving innovation challenges
Present a range of options when identifying solutions
Ensure completion of project activities:
Ensure project goals have been achieved to agreed time, costs and quality
Ensure handover of all deliverables in line with objectives
Evaluate effectiveness of project planning and implementation
Ensure that all end of project documentation is completed
Communication:
To support the Communications Team, informing them of key innovation project milestones and providing detail when required
Manage and communicate with a significant number of relevant stakeholders and NHS employees and organisations, with no direct line responsibility requiring highly developed communication skills
To engage NHS stakeholders in the development of business cases where required
Maintain the communication plan on behalf of the HOI
Develop strong communication links and work in collaboration across all departments within the Cancer Centre, WBS and with other NHS Health Boards
When required, facilitate meetings / innovation training and workshops / design teams
Manage relationships with external partners, suppliers and contractors, identify any performance issues and escalate as necessary.
Provide and receive complex or sensitive commercial in confidence information in relation to inventive products and solutions.
Design and deliver complex and sometimes emotive presentations
When required, communicate changes to key stakeholders
Research and Evaluation
:
Research current working practices and policies and Informatics developments across NHS Wales, UK & international to evaluate the current application of project scope, including other/home countries business cases
Initiate domain (subject area) research to ensure project briefs, PIDs, Business Cases/Procurements are based on evidenced best practice, using internal or external resources
Financial Planning:
Monitoring the operational budget transactions of directly delivered innovation projects and escalate any issues to the HOI
- Develop arrangements to ensure projects are adequately financed with controls and monitoring in place.
Personal Development
- Keep up to date with emerging new trends in health care innovation and Intellectual property protection
- Maximise the use of desktop technology to improve operational and office processes
- Keep skills and knowledge up to date and in line with best practice
- Continually review practice and apply lessons learnt to future work
- Maintain a personal development plan to be reviewed annually as part of the individual performance review process.
Freedom to Act
The post holder will have devolved authority to act within tolerances set by the HOI. In addition, the post holder will be required to:
Undertake project management tasks independently in accordance with the Project Management Governance Structures, supported by the PMO
- Interpret national guidelines and national health policies
- Implement Policies within own area of control
Lead on the development of policies that will support the outcomes from projects as they go into service
Follow policies for your own area of work
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
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