Band 3 Pharmacy AdministratorinBirminghaminBirminghamPUBLISHED TUE 14 JAN 2025
Candidates should be resourceful and capable of prioritizing their workload amidst regular interruptions. Additional tasks involve photocopying, filing, managing invoices, and recording staff absence calls. This position requires adaptability, as the successful applicant will also provide cover for the Administration Team during absences. Overall, this role is ideal for someone who can maintain productivity in a dynamic setting while effectively managing multiple tasks.
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Pharmacy team at Heartlands Hospital as a Pharmacy Administrator.
We are seeking someone with strong interpersonal skills, the ability to organise and manage tasks within defined timeframes, and the capability to work both independently and as part of a team. The ideal candidate will be highly proficient in Microsoft Office, including Word and Excel, and will demonstrate excellent communication skills. Attention to detail is crucial, and the successful applicant must be resourceful, able to prioritise their workload, and handle a busy office environment with regular interruptions.
Duties will include providing administrative support to staff and line managers, as well as maintaining strict confidentiality at all times.
This is an excellent opportunity for a candidate who can maintain productivity in a dynamic setting while managing multiple tasks efficiently.
Please see the attached job description for further information including the essential and desirable criteria for the role.
For further information please reach out to Piush Champaneri on /
- Provide administrative support to line managers.
- Undertake typing tasks, including audio transcription and copy typing of various documents (e.g. letters, emails, reports, spreadsheets).
- Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
- Manage incoming mail, prioritising and redirecting as necessary.
- Assist with the onboarding of new colleagues as directed by the Line Manager.
- Support the introduction of new technology and working practices.
- Photocopy, scan, and file documents while maintaining confidentiality and ensuring easy retrieval.
- Handle invoices and chase procurement orders.
- Use Microsoft Office (Outlook, Word, PowerPoint, Excel, Access) to produce correspondence, presentations, and reports.
- Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
- Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.
- Provide cover for the Administration Team during annual leave or sickness absence.
This is not an exhaustive list of roles and responsivities. Please see the attached job description for further information.
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*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
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