Project Support Officer inNuneaton inNuneaton PUBLISHED FRI 18 OCT 2024

Job Title: Project Support Officer

Hours per week: 37.5 Hours per week

Perm/Fixed Term: 6 months (Fixed Term)

Salary: £26,530 - £29,114 per annum

Closing Date: 1st November 2024

Interview Date: 11th November 2024 (subject to change)

To provide specialist project support to the Resourcing department, carrying out a wide variety of key tasks to ensure the smooth running and delivery of a highly effective and proficient Resourcing service is maintained.

Attend project meetings, and update project teams with up to date information, whilst providing feedback from meeting to the Resourcing Manager and also the Resourcing Team when required.

Communicate and negotiate effectively with a range of stakeholders and always maintain effective liaison with stakeholders.

This post may close early due to high numbers of applications, so you are advised to apply promptly.

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

#JoinTeamEliot

• This includes exploring and identifying opportunities for streamlining key recruitment processes to ensure that the Resourcing team, Recruiting Managers and Applicants have a positive experience which is easy to navigate when using systems such as TRAC, ESR and external websites.
• Review the current Applicant Tracking System (ATS) and the time that each process involved in the recruitment journey takes, against set Trust KPIs.
• Identify bottlenecks and solutions to reduce Time to Hire KPIs.
• Develop, implement, and monitor small project plans to streamline processes within the recruitment journey.
• Record, Update and maintain all forms of defined business/project related complex data, presentations, spread sheets and documentation in a timely, accurate and organised manner (paper & electronic), version controlled where required.
• Monitor the progress of defined business activities/projects and provide the Resourcing Manager and the wider team with regular updates on progress, key risks and issues.
• Provide overviews of resource availability and utilisation for defined business activities/projects and maintain appropriate paper/ electronic records.
• Carry out desk-based research, using the web and other sources to support business/ service delivery.
• Maintenance of information on defined business activity/ project web sites.

About us

• Collect and collate data as required, inputting into Excel (or other appropriate systems) for analysis in support of evaluation and business deliverables.
• Support the Trust and Department in implementing robotics to reduce Time to Hire KPIs and other bottlenecks identified.
• Extract, analyse and prepare complex reports in a timely manner and assist with the production of business/ activity reports to internal/external stakeholders.
• Raise purchase orders, receipt goods, process invoices and maintain budget records as directed according to standing financial instructions/ Trust operational procedures. Keep records and audit of donations to the Trust for Employee Benefits.
• Maintain and monitor business/project income/expenditure.
• To introduce, develop and co-ordinate new and existing working practices and procedures reviewing and refining processes to ensure they are efficient and applied consistently.
• Develop defined business/ project guidelines/processes/materials and put in place measures to enable the department to evaluate success.
• Assist with the production of training/ business and communication materials and provide training and presentations to the appropriate staff/participants to support the roll-out of business processes/ projects.
• Undertake and support recruitment activities as required (staff and participants).
• Provide effective administrative function for the Resourcing Team including preparation and minuting of project meetings.
• Delegated authority during the absence of Resourcing Manager to manage day to day aspects of projects/ business activities when necessary.

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.