The Stock Controller is expected to maintain optimal stock levels, oversee the receipt and handling of deliveries, and ensure all goods are stored securely in accordance with Health & Safety regulations. Additionally, the role involves working closely with suppliers to minimize stock write-offs, managing stock rotation, and providing ongoing training and support to the materials management team. The position operates Monday to Friday from 8 am to 4 pm, requiring both administrative skills and the ability to physically handle stock deliveries and distributions.
Job Purpose - Monday - Friday 8-4pm
Actively ensure that a best practice Materials Management service is professionally delivered and rolled out across the whole Trust.
To understand the process of recording stock issues to patients, procedures and clinical staff.
To ensure the accurate recording of consignment stock in Theatres and X Ray.
To ensure all transfers of stock between different Theatres and x ray, cross-sites are recorded accurately and completed in liaison with the stock controller at each site.
To ensure on-going review and adjustment of stock levels to match change in working practices and procedures undertaken.
To help ensure that all goods delivered directly to theatres are receipted and that all items are complete and match with the accompany paperwork.
To ensure all perishable stock items held in Theatres and X Ray are used on a First Expired First out basis and to work with suppliers to minimise stock being written off.
To understand the escalation process for instances of non-compliance with procedures to the Deputy Supply Chain Manager.
To train theatre / X ray staff on the use of the Omnicell cabinets, EDC Gold System and procedures.
To run reports for stock management and compliance including expired stock.
To ensure that Omnicell / EDC Gold systems is up to date with the correct inventory profile.
To assist in reconfiguration of cabinet and EDC Gold systems.
To monitor compliance of the systems.
Ensure that the cabinets / EDC Gold system have products available for procedures to avoid cancellations.
Investigate all queries raised by materials management team on inventory management systems in a prompt manner.
Train and monitor the materials management team to ensure correct use of systems and following standard operating procedures
About us
Ordering Materials Managed goods for each ward / department within the trust via NHS Supply Chain Online or handheld computer device, ensuring that stock levels are maintained to agreed levels, to receive stock, unpack and replenish stores or storerooms in relevant wards and clinical departments whilst ensuring that stock rotation is carried out continuously.
Ensure that deliveries are correct against the requirements, including unit of issue, investigate discrepancies and resolve queries, arrange uplifts, request credit via NHS Supply Chain customer service team.
Receipt and distribution - Receive goods in and sign for delivery after visual checking the quality and quantity (this includes damage to packaging & number of packages). Store goods appropriately in accordance with Health & Safety and COSHH Policies. Ensure security of goods at all times.
Deliver products to wards/departments obtaining appropriate signature from ward / department staff, this will be including manipulation of trolleys, cages and pump trucks, this may require ongoing physical effort. Raise Goods Receipt Notes manually or via keyboard entry into the Trust Purchasing System.
Monitor complaints and discrepancies.
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