Business Support Administrator (SY PC Team) inRotherham inRotherham PUBLISHED TUE 26 NOV 2024

Band 4: £25,147 to £27,596 a year PERMANENT GOOD SALARY

NHS

NHS South Yorkshire Integrated Care Board reNcCWf6

Opportunity for Career Development, The role offers a fantastic opportunity to develop a career in primary care, which is critical to the NHS.

Impactful Work, By working in this role, you contribute to the delivery of healthcare that serves around 90% of NHS activity, directly impacting patient care and health outcomes.

Diverse Responsibilities, The position encompasses a variety of tasks including administration, project support, finance tasks, and maintaining information systems, keeping the work interesting and varied.

Supportive Team Environment, You will be part of a vibrant and collaborative team, providing a supportive work atmosphere and opportunities for teamwork.

Engagement with National Policy, The role involves participation in national initiatives aimed at improving healthcare access and reducing health inequalities, allowing you to be part of significant health policy developments.

Skill Development, The role requires and will enhance a variety of skills, from project management to financial administration and customer service, making you a more versatile employee.

NHS South Yorkshire Integrated Care Board is hiring a Band 4 Business Support Administrator for its Primary Care team in Rotherham. The role involves providing administrative and project support to manage GP, Pharmacy, and Optometry contracts and facilitate transformation in primary care, which is a key area of focus for improving healthcare access and reducing health inequalities.

Key Responsibilities:

Support management and assurance of contracts.
Facilitate meetings: prepare agendas, minute meetings, and distribute materials.
Handle detailed management of service sign-ups and claims.
Assist in project management, working on specific project elements independently.
Perform finance-related tasks, including raising purchase orders and handling invoices.
Maintain accurate systems and trackers for information access.

Opportunity: This position offers significant career development potential, aligning with NHS priorities to enhance primary care services for South Yorkshire's population of 1.4 million. Candidates utilizing AI tools for their application are encouraged to disclose this.

Application Details: The vacancy may close early based on interest, and interviews are scheduled for the week of September 23, 2024.

The South Yorkshire Primary Care team is currently seeking a Band 4 Business Support Administrator. This person will work as part of a vibrant team with a broad range of responsibilities.

The business support team deliver work on GP, Pharmacy and Optometry contracts and provide project support to help deliver transformation in primary care.

This role is a fantastic career development opportunity - primary care delivers around 90% of NHS activity and is at the forefront of efforts to improve healthcare and reduce health inequalities, being at the centre of national policy to improve access.

If you have used any Artificial Intelligence (AI) programmes, such as ChatGPT, to support your application, please declare this at the start of your supporting statement.

Please note, this job may close to applications before the advertised closing date depending on the level of interest.

Interview date: week commencing 23/09/2024

You will work as part of a business support team and alongside the wider Primary Care team. Responsibilities include (but not be limited to) the following:

Administration to support management and assurance of GP, Pharmacy and Optometry contracts.

Facilitating meetings including circulating agendas and papers and minuting meetings.

Managing sign-up and claims against services with a high level of attention to detail.

Project management support and working autonomously on elements of projects.

Finance tasks such as raising purchase orders and receipting invoices and using other payment systems.

Maintaining systems and trackers to ensure timely and accurate access to information.

About us

NHS South Yorkshire Integrated Care Board (ICB) is responsible for developing plans which meet the health needs of South Yorkshires 1.4 million population, managing the NHS budget and arranging for the provision of all NHS health services in the region. The South Yorkshire Primary Care team works across the system and geography of South Yorkshire, working closely with the ICB teams for Sheffield, Rotherham, Barnsley and Doncaster to deliver national and local priorities.

About us
The South Yorkshire Primary Care Team is responsible for commissioning, contracting, implementation of transformational programmes and monitoring delivery across independent contractor groups (medical, pharmaceutical and optometry) which equates to approximately 600 contracts. The team is actively involved in the delegation arrangements between SY ICB and NHS England for primary care services, including the delivery of key national programmes including the Primary Care Access Recovery Programme, the new Pharmacy First programme and delivery of the SY Primary Care Strategy. In addition, the team leads on various system level programmes of work and with our 4 Places and wider primary care delivery partners to develop, implement and monitor delivery of the core contractual and regulatory requirements associated with Pharmacy, Medical and Optometry contracts.
The post holder will provide support across a range of business support activities and play a key role in supporting the team. They will be expected to develop and implement efficient and effective systems to support the primary care team, including the use of database and spreadsheet software and to have a customer focused approach to delivering high quality work, including the organisation and co-ordination of meetings, the taking of accurate minutes, the timely distribution of agendas, minutes and disseminating information to a range of internal and external stakeholders.

More information related to this job opportunity, from jobsincare:

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Business Support Administrator (SY PC Team): Click to view

To work as a Business Support Administrator, particularly within a specialized team like the SY PC Team in the UK, you typically need a combination of technical, administrative, and interpersonal skills. Here are some key skills and qualifications that are often required:

1. Administrative Skills

- Proficiency in managing schedules, organizing meetings, and maintaining records.

- Experience in data entry and maintaining databases.

- Strong ability to prioritize tasks and manage time effectively.

2. Communication Skills

- Excellent written and verbal communication skills to interact with team members and stakeholders.

- Ability to produce clear and concise reports, documentation, and correspondence.

- Strong interpersonal skills to build effective relationships with colleagues and clients.

3. Technical Skills

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Familiarity with office management software and databases.

- Basic understanding of IT systems, which may include knowledge of specific tools or platforms used by the SY PC Team.

4. Organizational Skills

- Strong attention to detail and accuracy in all tasks.

- Ability to handle multiple projects simultaneously and meet deadlines.

- Organizational skills to help streamline processes and improve efficiency.

5. Problem-Solving Skills

- Analytical skills to assess issues and find solutions.

- Ability to adapt and respond positively to changing situations and demands.

6. Teamwork and Collaboration

- Experience working in a team environment, contributing positively to team objectives.

- Willingness to support colleagues and collaborate on projects.

7. Customer Service Orientation

- Ability to provide support and excellent service to both internal and external stakeholders.

8. Knowledge of Policies and Procedures

- Familiarity with organizational policies, procedures, and regulatory requirements relevant to the role.

- Understanding of GDPR and data protection principles.

9. Experience and Qualifications

- Previous experience in an administrative support role is often preferred.

- Relevant qualifications, such as a business administration diploma or certification, may enhance your prospects.

Additional Considerations:

- Being adaptable to different software applications used within the team or managing digital platforms as needed could be valuable.

- Depending on the specific nature of the SY PC Team, industry-specific knowledge or expertise might also be beneficial.

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