Support Secretary - VascularinCoventryinCoventryPUBLISHED MON 9 DEC 2024
Daily responsibilities include maintaining office systems, ensuring documentation is current, supporting data quality efforts, assisting with appointment scheduling, and handling general office duties such as photocopying and filing. The post holder will also play a crucial role in training new staff and ensuring compliance with Trust guidelines regarding patient data management. Flexible working hours from Monday to Friday are required, and the position is subject to closing as soon as sufficient applications are received.
The Surgical Group have exciting new opportunities for people who wish to start a career in NHS administration. The post holder will be responsible for undertaking a variety of administrative duties across the specialities including typing. The post holder will be based at UHCW in Surgical Specialities working flexible hours per week Monday to Friday. Candidates need to have excellent accurate keyboard skills and attention to detail and the ability to remain calm under pressure is essential.
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Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
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You'll need:
- Administration skills
- To be thorough and pay attention to detail
- The ability to work well with others
- The ability to use your initiative
- Excellent knowledge of English language
Your day-to-day duties may include:
- Audio typing - typing while listening to spoken notes on audio tape
- Copy typing - working from hand-written notes
- Answering the telephone and making calls
- Using office equipment like photocopiers
- dealing with post and emails
- Filing documents
- Making appointments
- Data quality work
About us
1. To ensure all routine and/or urgent enquiries are effectively and successfully resolved within a prompt timescale using own initiative or referring as appropriate and a proper record is maintained.
2. To ensure wherever possible that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, liaising with department and Trust staff to maintain an efficient record system, prompt transcription and distribution of correspondence in compliancewith local/national targets.
3. To maintain accurate and up to date internal computer systems and to retrieve and generate information to assist in the effective organisation of all patients/customers in accordance with local and national policies and targets.
4. To undertake general office duties such as; faxing, typing, photocopying and uploading/downloading information to/from external agencies efficiently and effectively. To review stationary levels and inform appropriate person when necessary.
5. To maintain efficient office management system/procedures to enable the department/clinical team to optimise their customer/patient care by ensuring that the data entered onto the systems is accurate, complete and up-to-date, identifying issues and acting accordingly.
6. Support new team members by demonstrating and explaining routine dept practices and procedures, undertaking appropriate training and development with new and existing staff ensuring standards of practice are maintained at all times.
7. Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include PMS (iPm from June 20, CRRS, Opera, CRIS, Ultra, Respond, IMPAC etc.
8. To receive all incoming post, sorting and distributing it throughout the department.
9. Provide appropriate cover in the absence of other members of the team.
For further details of the job role please see attached job description.
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