Medical SecretaryinSlaithwaiteinSlaithwaitePUBLISHED MON 10 MAR 2025
PERMANENT
Colne Valley Group Practicer4OjaTaY
Opportunity to work in a scenic location in the Colne Valley, enhancing workplace enjoyment and providing a beautiful environment.
Work-life balance with a part-time role of 29 hours per week, allowing for personal time and responsibilities.
Engagement with a diverse patient population, providing a fulfilling experience by serving both traditional town and rural communities.
Gain valuable administrative experience in a healthcare setting, contributing to a significant and impactful sector.
Being part of a larger team at one of the biggest practices in the Greater Huddersfield area, promoting teamwork and collaboration.
Development of multitasking and communication skills through interactions with multidisciplinary teams and external agencies.
Possibility of professional growth and learning by participating in audits and supporting clinical staff with various administrative tasks.
Join the Colne Valley Group Practice in Slaithwaite as a Medical Secretary and become a vital part of our compassionate team! This part-time role offers 29 hours per week in the breathtaking Pennines, comfortably situated between Leeds and Manchester. We take pride in providing exceptional care to both traditional and rural populations, making a difference in our community every day.
As our new Medical Secretary, you'll play an essential role in maintaining our seamless operations. Your responsibilities will include everything from typing letters and managing referrals to liaising with hospitals and community services. With your organisational skills and attention to detail, you'll ensure that our multidisciplinary team has the support they need to provide outstanding care. If you're a motivated individual with a passion for helping others, we want to hear from you! Join us and help shape the future of healthcare in our lovely Colne Valley.
As our new Medical Secretary, you'll play an essential role in maintaining our seamless operations. Your responsibilities will include everything from typing letters and managing referrals to liaising with hospitals and community services. With your organisational skills and attention to detail, you'll ensure that our multidisciplinary team has the support they need to provide outstanding care. If you're a motivated individual with a passion for helping others, we want to hear from you! Join us and help shape the future of healthcare in our lovely Colne Valley.
Opportunity to work in a scenic location in the Colne Valley, enhancing workplace enjoyment and providing a beautiful environment.
Work-life balance with a part-time role of 29 hours per week, allowing for personal time and responsibilities.
Engagement with a diverse patient population, providing a fulfilling experience by serving both traditional town and rural communities.
Gain valuable administrative experience in a healthcare setting, contributing to a significant and impactful sector.
Being part of a larger team at one of the biggest practices in the Greater Huddersfield area, promoting teamwork and collaboration.
Development of multitasking and communication skills through interactions with multidisciplinary teams and external agencies.
Possibility of professional growth and learning by participating in audits and supporting clinical staff with various administrative tasks.
Please note this role is for 29 hours per week.
We are looking for a motivated and committed individual to join our team in the scenic Colne Valley as a Medical Secretary. We are located in the heart of the Pennines near the busy town of Huddersfield. It is easily accessible to both Leeds and Manchester.
CVGP is one of the largest practices in Greater Huddersfield CCG, run over 2 sites and providing care to a mix of traditional small West Yorkshire town and rural populations.
To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.
Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).
About us
Primary key responsibilities
The following are the core responsibilities of the Medical Secretary. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
Typing letters, reports and associated documentation as required
Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
- Managing all enquiries in an effective manner
- Maintaining an accurate referrals database
- Actioning all incoming email
- Processing calling letters as requested
- Scanning of patient related documentation and attaching scanned documents to patients healthcare records
- Inputting data into the patients healthcare records as necessary
- Processing referrals using the electronic referral system (ERS)
- Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms
- Clinically coding data onto SystmOne.
- Answering incoming phone calls, transferring calls or dealing with the callers request appropriately
- Managing all administrative queries as necessary
- Carrying out system searches as requested
- Maintaining a clean, tidy, effective working area at all times
- Supporting all clinical staff with general administrative tasks as requested
Secondary responsibilities
In addition to the primary responsibilities, the Medical Secretary may be requested to:
Partake in audit as directed by the audit lead
- Produce meeting agendas and record the minutes of meetings
- Support reception staff, providing cover during staff absences
- Complete opening and closing procedures in accordance with the duty rota
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Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
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