Critical Care Stores and Procurement Officer inLiverpool inLiverpool PUBLISHED 1 NOV 2024
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The post holder will be responsible and accountable for the maintenance of an effective stock and supplies service within Critical Care. Critical Care uses a high volume of disposable items and the post holder is responsible for the safety of patients and smooth running of the service by ensuring contingency plans are in place when informed of potential problems with supply or delivery by companies. The Stores and Procurement Operative will work closely with the Critical Care Matron in ensuring optimum cost effectiveness, service provision plus the identification and delivery of savings as part of the Quality Efficiency and Productivity (QEP) programme.
- Responsibility for ordering, storing and delivery of disposable and non-disposable supplies, ensuring top-up system is maintained, using Trust systems eg Oracle, NHS Supply Chain, NHS Logistics.
- Ensure all external orders are monitored and maintained by liaison with company representatives on a regular basis
- Identify potential savings opportunities and report them to the Directorate team accordingly
- To undertake annual stocktake in all 3 clinical areas within Critical Care.
- Analyse, interpret and present data and information relating to spend to support cost efficiency.
- Maintaining the Quality and Efficiency (QEP) spreadsheet to demonstrate cost-effectiveness.
- Undertake Quality Impact Assessments following the implementation of (QEP) schemes
- Supporting the Matron in promoting and maintaining a clean, warm, safe and secure environment.
- Maintaining privacy and dignity of the patient environmentThe identification, reporting and rectifying of problems related to the environment or equipment.
- Ensuring effective communication between the staff and Matron, within the Trust and represent the Trust in appropriate communication skills with all suppliers and outside agencies.
- Ensure own safety regarding Manual Handling and Infection Control, attending all necessary Trust Mandatory Training for these and other training needs.
Stock Control and Cost Effectiveness
- Daily record of stock levels to ensure all areas are supplied in a timely manner
- Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain
- Ensure correct supplies from Trust Stores department
- Ensure areas are not over-stockedMaintain monthly (QEP) spreadsheet and inform the Matron and Directorate Manager monthly
Finance Control
Ensure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments.
Documentation- Ordering of all documentation and stationery items
- Liaison with Matron, medical staff and Critical Care Documentation
- Team and Practice Educators to introduce any changes before orders are submitted to printers
- Maintain accurate records available of all orders, stock control and invoices
- Ensure accurate documentation with email regarding any discussions with suppliers.
Clinical- Responsible for cleanliness and maintenance of equipment as required. Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables
- Maintain an accurate database of all supplies / equipment requisitions and stock
Professional- Act at all times so as to provide and maintain public and staff confidence in the service provided.
Full Job Description attached.
The post holder will be responsible and accountable for the maintenance of an effective stock and supplies service within Critical Care. Critical Care uses a high volume of disposable items and the post holder is responsible for the safety of patients and smooth running of the service by ensuring contingency plans are in place when informed of potential problems with supply or delivery by companies. The Stores and Procurement Operative will work closely with the Critical Care Matron in ensuring optimum cost effectiveness, service provision plus the identification and delivery of savings as part of the Quality Efficiency and Productivity (QEP) programme.
- Responsibility for ordering, storing and delivery of disposable and non-disposable supplies, ensuring top-up system is maintained, using Trust systems eg Oracle, NHS Supply Chain, NHS Logistics.
- Ensure all external orders are monitored and maintained by liaison with company representatives on a regular basis
- Identify potential savings opportunities and report them to the Directorate team accordingly
- To undertake annual stocktake in all 3 clinical areas within Critical Care.
- Analyse, interpret and present data and information relating to spend to support cost efficiency.
- Maintaining the Quality and Efficiency (QEP) spreadsheet to demonstrate cost-effectiveness.
- Undertake Quality Impact Assessments following the implementation of (QEP) schemes
- Supporting the Matron in promoting and maintaining a clean, warm, safe and secure environment.
- Maintaining privacy and dignity of the patient environmentThe identification, reporting and rectifying of problems related to the environment or equipment.
- Ensuring effective communication between the staff and Matron, within the Trust and represent the Trust in appropriate communication skills with all suppliers and outside agencies.
- Ensure own safety regarding Manual Handling and Infection Control, attending all necessary Trust Mandatory Training for these and other training needs.
About us
Stock Control and Cost Effectiveness
- Daily record of stock levels to ensure all areas are supplied in a timely manner
- Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain
- Ensure correct supplies from Trust Stores department
- Ensure areas are not over-stockedMaintain monthly (QEP) spreadsheet and inform the Matron and Directorate Manager monthly
Finance Control
Ensure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments.
Documentation- Ordering of all documentation and stationery items
- Liaison with Matron, medical staff and Critical Care Documentation
- Team and Practice Educators to introduce any changes before orders are submitted to printers
- Maintain accurate records available of all orders, stock control and invoices
- Ensure accurate documentation with email regarding any discussions with suppliers.
Clinical- Responsible for cleanliness and maintenance of equipment as required. Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables
- Maintain an accurate database of all supplies / equipment requisitions and stock
Professional- Act at all times so as to provide and maintain public and staff confidence in the service provided.
Full Job Description attached.
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