Administrator inUttoxeter inUttoxeter PUBLISHED FRI 8 NOV 2024

Band 3: £22,816 to £24,336 a year Per annum PERMANENT GOOD SALARY

HMP MENTAL HEALTH SOCIAL WORK

Inclusion rXssEz2c

The role of Administrator at HMP Dovegate with Inclusion focuses on providing vital administrative support within a mental health and substance misuse service team. The successful candidate will be integrated into a multidisciplinary team, assisting with essential tasks such as managing referrals, taking minutes, and maintaining effective communication through telephone and email. The position requires a commitment to confidentiality and a proactive approach to ensure smooth operational functions, including managing stock levels of supplies and maintaining filing systems.

Inclusion values the contributions of its administrative staff and seeks a full-time team member (37.5 hours per week) to help facilitate the service's critical work in supporting individuals in prison. The role offers a sense of fulfillment, knowing that your efforts have a meaningful impact. While there are numerous benefits associated with the position, sponsorship is not available.

If you are looking for an administrator role where you are valued, and want to be part of a team that supports people experiencing difficulties in prison then this is the role for you!

The role is within a prison setting based at HMP Dovegate. We are an integrated mental health and substance misuse service and the team includes Registered Mental Health Nurses, Social Worker, Occupational Therapist, Psychiatrist, Psychologist and Psycho-social Workers.

Inclusion value the contribution and hard work of everyone, but especially that of our administration workforce. You will be an integral part of the team and very warmly welcomed.

We recognise the importance of the job you do and we know that we cannot function without you!

In this role you will utilise all of your expertise in providing a standard administration function which will ensure the smooth running of the service. This may be ordering stationery, minute taking, answering telephones and responding to emails. You will be responsible for managing the team's functional mailbox and working with the team to process referrals to help those in need.

This is an administrator role with a distinction, you are an important part of a team, making a difference. In exchange for your skills, we offer a broad range of benefits - please see the benefits document attached for further information.

****Sponsorship is not available for this role****

We are looking for a full-time administrator (working 37.5 hours per week) for the Integrated Mental Health and Substance Misuse Team at HMP Dovegate.

You will manage the single point of contact, assist with the processing of referrals and provide an administrative function for the service in response to need.

Inclusion provide services in 23 prisons across England and each service has administration roles. The central administration team is available to offer support and guidance to prison administrators when required.

About us
Please see the Job Description for further details, a summary is below:

Provide a full administrative service to the team.

Understand and supervise the confidential referral system.

Minute-taking.

Preserve and uphold confidentiality.

Maintain filing systems.

Management of incoming post/emails and any onward actions required (for example notifying individuals of pertinent updates/information or escalating where necessary).

Ordering and management of stock-levels of office equipment, clinical equipment, stationary and resource materials.

More information related to this job opportunity, from jobsincare:

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More about MENTAL HEALTH

Mental health has emerged as a critical issue in the United Kingdom, particularly in the wake of the COVID-19 pandemic. The crisis highlighted the fragility of mental well-being across different demographics, from children and adolescents to adults and the elderly. It has sparked a wider conversation about the importance of mental health care, accessibility, and the stigmas often associated with mental illnesses. Learn more...

Useful skills for an Administrator: Click to view

To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:

Technical Skills:

1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).

2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.

3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.

4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.

5. Record Keeping: Ability to maintain and manage physical and digital filing systems.

Soft Skills:

1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.

2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.

3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.

4. Problem-Solving: Capability to identify issues and provide practical solutions.

5. Teamwork: Willingness to work collaboratively with others in a team environment.

Interpersonal Skills:

1. Customer Service: Skills in dealing with clients and providing excellent service when required.

2. Professionalism: Maintaining a professional demeanor within the workplace.

3. Adaptability: Flexibility to adapt to changing situations and demands.

Additional Considerations:

- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.

- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.

- References: Good references from previous employers can enhance your application.

Continuous Learning:

- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.

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