Medical Secretary, Obstetrics and GynaecologyinCoventryinCoventryPUBLISHED THU 13 FEB 2025
Opportunity to work in a specialized field within the healthcare sector, focusing on obstetrics and gynaecology.
Chance to contribute directly to patient care by providing comprehensive and confidential clinical administration support.
Collaboration with a diverse team of healthcare professionals, enhancing teamwork and interdepartmental communication skills.
Exposure to a variety of administrative tasks, from managing schedules to preparing reports, leading to skill development in office management and patient administration.
Involvement in continuous improvement initiatives, allowing for personal growth and the potential to influence positive changes in patient services.
Stable employment within a reputable NHS Trust, offering job security and opportunities for career advancement.
Supportive work environment where team members are encouraged to learn from each other and participate in training and development activities.
The University Hospitals Coventry and Warwickshire NHS Trust is seeking an experienced Medical Secretary for its Obstetrics and Gynaecology department. The successful candidate will provide comprehensive administrative support to consultants and their teams, ensuring adherence to departmental and national standards while maintaining patient confidentiality. Key responsibilities include managing patient documentation, coordinating schedules, maintaining efficient office systems, and liaising with various teams to ensure smooth patient care pathways. The role requires strong organisational skills, effective communication, and collaboration with various stakeholders to enhance service delivery and maintain accurate patient records.
The position also involves training and supporting junior staff, contributing to service improvement initiatives, and managing the consultant's office tasks such as meeting arrangements and correspondence management. Candidates should be prepared to undertake project work and utilize Trust IT systems for data reporting and analysis. Note that sponsorship is not available for this position, and applications will close once sufficient candidates are received.
The position also involves training and supporting junior staff, contributing to service improvement initiatives, and managing the consultant's office tasks such as meeting arrangements and correspondence management. Candidates should be prepared to undertake project work and utilize Trust IT systems for data reporting and analysis. Note that sponsorship is not available for this position, and applications will close once sufficient candidates are received.
Opportunity to work in a specialized field within the healthcare sector, focusing on obstetrics and gynaecology.
Chance to contribute directly to patient care by providing comprehensive and confidential clinical administration support.
Collaboration with a diverse team of healthcare professionals, enhancing teamwork and interdepartmental communication skills.
Exposure to a variety of administrative tasks, from managing schedules to preparing reports, leading to skill development in office management and patient administration.
Involvement in continuous improvement initiatives, allowing for personal growth and the potential to influence positive changes in patient services.
Stable employment within a reputable NHS Trust, offering job security and opportunities for career advancement.
Supportive work environment where team members are encouraged to learn from each other and participate in training and development activities.
We are looking for an experienced Medical Secretary to work as part of our friendly and versatile Gynaecological secretarial team.
The successful candidate will provide a specialised, comprehensive and confidential patient centred clinical administration and secretarial service to Consultants and their teams in accordance with Departmental, Trust and National standards, policies and procedures. They will also act as a source of advice and guidance regarding the specialism
Please be advised sponsorship is not eligible for this post.
- To act as a senior point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.
- To ensure, wherever possible, that all clinical documentation is up-to-date, in an orderly fashion and available whenever clinical decisions are being made, reporting exceptional circumstances where necessary. This will require: effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriate correspondence.
- To ensure the effective organisation of all patients under the care of the consultant and his/her team in accordance with Local and National policy and targets. This will require effective collaboration with: the Booking Centre and Patient Access team to ensure the waiting list is up-to-date and accurate at all times; Outpatient Access team and General Managers to monitor the utilisation and effectiveness of outpatient clinics, ensuring that established Patient Access Policy and procedures are adhered to; Theatre, Diagnostic and Ward teams to ensure that the elective care pathway for all patients is seamless and sensitive to their needs.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
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- To implement and maintain an efficient office management system/procedures to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultants time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultants office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required.
- To continually contribute to patient and business improvement Agendas. This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include PMS (iPm from June 20, CRRS, Opera, CRIS, Ultra, Respond, IMPAC etc. Share ideas for potential service improvement.
- To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required.
For further details of the role please see the attached job description.
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