Team Leader inWarrington inWarrington PUBLISHED 19 NOV 2024

We are looking for an enthusiastic, motivated and dedicated team leader will enjoy challenges in doing a variety of tasks. The post holder will be responsible to provide a full range of administrative support to the team. They will support the Operational Manager clinical team to ensure that the service runs effectively and efficiently and that referrers, partners, service users and their families/carers experience a responsive and friendly service.

The post will be pivotal in providing administrative support to the team in the establishment of the community division clinical support portfolio.

The post holder will be required to work with minimum supervision and take the initiative in prioritising their workload to ensure service objectives and deadlines are met.

Experience is management of staff is an essential requirement.

The primary responsibility of the post holder will be to provide an efficient and responsive secretarial, administrative and organisational service to Community Services Division

The post holder will develop, maintain and monitor effective office and information systems. The post holder will undertake projects and functions as agreed by the Services Manager.

The post holder is responsible for ensuring the effective administration of the Childrens and Young Peoples services, agendas, taking minutes. Line management responsibilities for the admin staff within the service line.

About us

To undertake the operational and administrative functions this will include:1. Provide comprehensive PA support to the Division by processessingdocuments, correspondence, reports as required for the Clinical and non clinical Leadership Team and assisting them with the processing of documents that she/he produces filing, audio typing, photocopying and the composition of letters.2. Provide a full diary management service - booking meetings organising travel and preparing complex travel itineraries.3. Being first contact for the Team and taking autonomous action as appropriate.4. Manage all incoming and outgoing mail, ensuring that urgent correspondence andmessages are given priority.5. Produce powerpoint presentations and overheads for presentations.6. Update and maintain mailing for distributing information, and contact details.7. Maintain an effective and secure filing system.8. Set up and maintain an effective bring forward system.9. Take responsibility for tasks that are delegated by the leadership teaminformation and/or replies requested are pursued and received within the appropriatetimescales. This will entail a good understanding of the work of the Division and theability to foster good working relationships with staff internal and external to the Trust.10. Maintain knowledge of NHS developments/initiatives both locally and nationally andTrust policies and procedures.11. Organise and prepare meetings and agendas.12. Planning, organising and managing events including Team Events, Away Days andExternal Events.13. Take minutes as required, liaising with the Divisional Director to ensure deadlines forproducing and circulating papers and minutes are agreed and met.14. Arrange specific events and hospitality as required, e.g. conferences, seminars andworkshops.16. Deal with matters arising from the clinical areas of work sensitively, and maintain confidentiality at all times.17. Ensure the leadership team ares briefed on circumstances/developments that haveoccurred during their absence so they are in possession of all up to date facts.Admin Team Leaders are required to present documents and information in an innovative way with the audience in mind.Managing relationshipsReceive guests and visitors professionally.Establish and sustain good professional relationships with a wide range ofpeople and agencies, both internally and externally.Be courteous and responsive to general enquiriesOrganise hospitality for all visitors and/or Committee/Board meetings.Have advanced key board skills and knowledge in use of Microsoft Officeand use of databases and spreadsheets.Set up and maintain databases for the management of the work of theUse the internet to retrieve information required and web based products to support the leadership teamContribute to the smooth running of the service by working in a flexible and positive manner.Develop office and secretarial practices to continually improve service delivery

To maintain the dignity of service users at all times. To maintain service user confidentiality at all times.

Accountable to: Head of Admin Services