Supply Chain Manager inHuyton inHuyton PUBLISHED WED 16 OCT 2024

The postholder will manage the Transactional, Receipt and Distribution and Supply Chain teams providing a daily logistics, 'top up' service and transactional activity to MWL. The postholder will be responsible for ensuring that the Trusts' wards and departments are provided an excellent service ensuring that all the departments have the goods they require to deliver patient care.

The postholder will liaise closely with NHS Supply Chain to keep abreast of stock issues and take proactive measure to avoid stock out. You will also work closely with the Category Managers to identify optimum products offering good value for money and implementing agreed changes across the Trust.

You will optimise the service provided to the Trust ensuring that the right quality, volume and frequency of stock is delivered and available using the best technology. The postholder will also ensure that the service is flexible and can respond quickly and efficiently to the needs of the Trust

• Be the onsite champion for all issues relating to the supply chain for clinical and general consumable goods.
• Proactively engage with clinical staff to optimise the service. Gain, and act appropriately on, feedback.
• Act as line manager to the Materials Management Supervisor and RDC Supervisor and offer support to the Buyer Team leader and the Transactional Team. Be responsible for recruitment within the teams and carrying out appraisals for direct reports.
• Manage appropriate action following MHRA alerts including identification and withdrawal of potential hazards.
• Manage relevant audits of Department work activities e.g. overstocking, sterility checks and stock turnover rates.

About us

KEY DUTIES

Supply Chain Management

• Be the onsite champion for all issues relating to the supply chain for clinical and general consumable goods.
• Proactively engage with clinical staff to optimise the service. Gain, and act appropriately on, feedback.
• Act as line manager to the Materials Management Supervisor and RDC Supervisor and offer support to the Buyer Team leader and the Transactional Team. Be responsible for recruitment within the teams and carrying out appraisals for direct reports.
• Manage appropriate action following MHRA alerts including identification and withdrawal of potential hazards.
• Manage relevant audits of Department work activities e.g. overstocking, sterility checks and stock turnover rates.
• Ensure a clear audit trail for all good delivered into the hospital ensuring systems and resources are utilised for efficient and traceable deliveries.
• To ensure that all Procurement activities operate in full accordance with legal, environmental and sustainability requirements. This will include providing advice and support throughout the organisation on all aspects of procurement

Stock Availability

• Be responsible for the supply, purchase and availability of all clinical and general consumable goods to all Clinical areas within the site
• Maintain the timed programme of top-up and where appropriate put-aways such that all Wards/Depts receive the service they require.
• Manage the smooth flow of goods from receipt to consumption, troubleshooting and adjusting the service as required to meet the operational requirement. Review and keep abreast of NHS Supply Chain ICN notices and any other warnings issued regarding potential disruption to stock.
• Be responsible for directing resource as required to maintain and provide an optimum service.
• Ensure that the service is sustained irrespective of contingencies such as leave and sickness.

Inventory Management and Materials Management Ordering Systems

• Champion and be an advocate for the current systems and any new proposed system
• Provide training to Departmental Managers and staff in the use of online ordering system or any future stock or inventory system.
• To act as the Trust administrator for the Materials Management online ordering system with the responsibility for user set-up, password allocation and maintaining authority levels with users and budget holders.
• Responsible for the management of the Trusts online financial coding system within the Mat Man ordering system, liaising with Senior Finance staff and the NHS Supply Chain IT Department, to maintain accurate and effective general ledger, GS1 and GLN coding.

Planning

• Devise and implement plans such that the deliveries of stock to all medical areas of the Trust are maintained on a daily basis.
• Coordinate and review plans on a regular basis so as to deliver a cost effective and efficient supply chain service.
• Ensure that the portfolio of multiple lines of medical, surgical, housekeeping and catering goods are available in time to meet the Trusts operational requirements. Adjust these plans during periods of heavy or unexpected demand and stock-outs.
• Assisting the planning and implementing a standardised approach to the supply chain across all trust sites.
• Personally plan, organise and manage product trials within the Trust in conjunction with the Clinical Procurement Matron. Analysing product specifications, where necessary investigating and communicating with relevant staff or suppliers to gain clinical knowledge. Interpreting the results with clinical members of staff. Carrying out in depth financial calculations to determine the financial as well as clinical implications for the Trust. The results to be compiled and presented to any relevant Group and other Senior Members of staff.
• Responsibility for the planning and design of storage locations and inventory management across the Trust where required.
• With colleague to develop understanding of Modern Slavery principles within our supply chain and ensuring all goods and services and suppliers adhere to the Modern Slavery Principles.

Information

• Provide management and usage reports on a regular basis to Assistant Director of Procurement, Head of E-Commerce and Trust managers and maintain an ongoing relationship to allow trends in usage to be identified and supply changed accordingly. Present complex information which can be simply understood by stakeholders unfamiliar with interpreting large volumes of data.
• Provide advice and assistance to clinical users and budget holders on procurement policies and procedures especially as they relate to supply chain activity.
• Lead on the site process to manage stock withdrawals where necessitated by product recalls, obsolescence or other reasons.
• Be responsible for the monitoring, recording and maintenance of any relevant national quality standards as they apply to Supply Chain Management.
• To review the Trusts stock profile and consumption patterns in comparison with other Trusts in Cheshire and Merseyside. Where necessary liaising with other Procurement Departments and Clinical Procurement Matrons from the area to gain information/knowledge on a specific Trusts data or working practices. Devise work plans in conjunction with the information in liaison with the Clinical Procurement Matron.

Other Duties

• To contribute to the MWL CIP Targets in conjunction with the Clinical Procurement Matron and to monitor and validate rebate information.
• To represent the MWL Procurement Department on the divisional groups, the Medical Devices Group and other groups as and when required.
• To keep abreast of product developments by meeting with company representatives and act as a source of advice to staff and end users.
• To act as representative of the Trust on the C&M Steering Group/sub groups giving clinical and financial advice and information from the Trusts perspective.

CLINICAL & PROFESSIONAL RESPONSIBILITIES

• Keep up to date with the Chartered Institute of Procurement and the code of ethics.
• Maintain a CPD portfolio.
• Legal obligations such as but not limited to- Bribery Act and Public Contract Regulations

ADMINISTRATIVE RESPONSIBILITIES

• Ensure all transactions are auditable and clear.
• Keep all staffing information up to date.
• Develop processes and procedures.
• Ensure own and the team compliance with all mandatory factors such as Health and Safety, mandatory training.
• Provide management and usage reports on a regular basis to Assistant Director of Procurement, Head of E-Commerce, Logistics and Transactional Services and Trust managers and maintain an ongoing relationship to allow trends in usage to be identified and supply changed accordingly.
• To undertake, the recruitment and selection of staff, creation of job descriptions and person specifications where applicable.
• Undertake appraisals of staff and ensure all staff within the procurement function receive appraisals and are in possession of Personal Development Plans.
• Identify appropriate training and development needs for all staff to enable both staff and the service that is provided to remain proactive and responsive to the changes that are consistent with the modern NHS.
• Maintain appropriate records, to meet legislative requirements, of all procurement activities undertaken.

TEACHING & TRAINING RESPONSIBILITIES

• Maintain CPD portfolio.
• Keep up to date with legislative changes.
• Train others on SFIs and Corporate Governance

LINE MANAGEMENT/SUPERVISORY RESPONSIBILITIES

• The postholder will Manage the Buyer Team Leader, Materials Management Supervisors and RDC Supervisor on a day to day basis. They will have responsibility for the 3 teams that this encompasses.
• They will ensure that appraisals, one to ones, coaching & mentoring, performance management are all undertaken and kept up to date.
• All standard management work such as absence management, capability and disciplinary will form part of the role.

FINANCIAL RESPONSIBILITIES

• The postholder will oversee the 3 teams and ensure that budgets (pay and non pay) are balanced and controlled