As a crucial link in our finance operation, you'll take charge of Aged Creditors and balances, driving timely invoice authorisations and supporting budget holders while maintaining the integrity of our General Ledger. Your efforts will help ensure that our finance department runs efficiently and effectively, all while you develop valuable relationships with auditors and external partners. If you’re a detail-oriented individual with a knack for numbers and a passion for making a difference, this role could be your perfect fit. Don’t miss out – apply today and help us enhance care through excellent financial service.
An opportunity has arisen for a Finance Coordinator Payables and AOB to join NHS Buckinghamshire Oxfordshire & Berkshire West ICB finance team on permanent basis. The primary aim of the role is to assist in the delivery of excellent financial accounting and control services for Buckinghamshire Oxfordshire and Berkshire West ICB.
The role will provide support to the Lead Financial Accountant as required and work closely with other members of the financial accounting and management accounting teams including external stakeholders such as Internal auditors, external auditors and SBS.
The role will provide assistance to all elements of the finance business cycle from monthly reporting to assisting in the production of statutory returns working papers including the ICB annual accounts.
The post holder will be responsible for Aged Creditors and debit balances reporting, month 9 and 12 NHS Organisations agreement of balances (AOB) ensuring material balances are investigated and resolved per NHSE deadlines.
The post holder will be responsible for monitoring and engage budget holders on timely authorisation of invoices ensuring BPPC targets are constantly improved where possible.
The post holder will be responsible for Balance Sheet reconciliation liaising with finance staff on timely clearing of errors.
The post holder will assist Lead Financial Accountant in maintaining the integrity of the General Ledger and provide support with Internal and External Audit process and help maintain a highly efficient and effective Finance Department.
The advert will be closed once the right candidates have applied for this role.
About us
Release of the payroll target and error suspense files and ensure gross to net (G2N) payroll reconciliations are done on a timely basis, liaising with management accounts on coding od errors as appropriate. This will involve maintaining good relationship with our payroll provider.
Reconcile and keep record of pay overs and confirm to SBS for payment.
Responsible for liaising with Payroll on collecting salary overpayment and monitoring that such arrangements are adhered to.
Responsible for completion of Pension assurance statements and reconciling to reports provided by Payroll.
Responsible for performing monthly Balance Sheet reconciliations to set deadlines ensuring timely clearing of transactions and coordinate this process with relevant finance colleagues.
Responsible for completing VAT reconciliations, liaising with SBS on corrections of transactions and submitting monthly VAT to HMRC.
Responsible for liaising with external VAT consultants on providing information for VAT reviews ensuring identified errors are corrected and communicated to responsible individuals accordingly.
Responsible for monitoring and engage budget holders on timely authorisation of invoices ensuring BPPC targets are constantly improved where possible.
Responsible for Aged Creditors and debit balances reporting, month 9 and 12 NHS Organisations agreement of balances (AOB) ensuring material balances are investigated and resolved per NHSE deadlines.
Responsible for running monthly AOB toolkit analysing grey codes errors and liaising with finance individuals responsible for posting transactions. Updating and reconciling month 9 and 12 AOB toolkit for submission per NHSE deadlines.
Responsible for training budget holders on use of ISFE, run quarterly reports to validate all ISFE and make necessary changes as required.
Assist in the process of uploading Invoice Processing Files (IPFs) and processing of manual payments, main liaison with SBS on ensuring manual payments are allocated to invoices in a timely manner.
Assist in monitoring Finance Helpdesk, resolving queries and escalating contentious queries to Senior Finance Manager.
Responsible for providing requested evidence to Internal auditors and producing year end working papers for external auditors responding to queries as required.
Provide cover to cash management and Accounts Receivables tasks as required.
The job description and person specification will be reviewed on an ongoing basis in accordance with the changing needs of the team and the functions that it supports. The job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.
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