National Recruitment Administrator inManchester inManchester PUBLISHED 4 DEC 2023
NHS England r3l7347B
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Understanding of a range of work procedures and practices, some of which are non-routine (e.g., working with various systems) and require a base level of theoretical knowledge acquired through formal training or equivalent experience
Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Significant demonstrable experience of working in an administrative/support role and maintaining systems
Demonstrable experience in working with stakeholders and dealing with sensitive and confidential information.
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint
Understanding of Confidentiality and Data Protection Act. Knowledge of NHS issues
Commitment to continuing professional development
Experience of organising and facilitating meetings and events (virtual and F2F)
Experience of working in a diverse and complex organization
Experience of working in a training and education environment within the NHS
Experience of collating complex information from several database sources and presenting it in a simplified manner
Experience of documenting and reporting on risks and issues
Knowledge and understanding of the NHS training pathways for doctors
Knowledge of virtual meeting technology
Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work at pace in a busy working environment and able to multi-task
Effective team worker
Minute-taking capabilities
Ability to work without supervision.
Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Professional, calm and efficient manner
Excellent organisational skills
Flexible in approach to work
Able to concentrate over a long period of time, required to use VDU / IT equipment more or less continuously on most days
Commitment to and focused on quality, promotes high standards in all they do. Able to make a connection between their work and the benefit to patients and the public
Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
Values diversity and difference operates with integrity and openness
Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
Actively develops themselves and supports others to do the same
- Understanding of and commitment to equality of opportunity and good working relationships
The core purpose of this team is:
Responsible for operational delivery of medical and dental recruitment programmes in line with specialty specific timelines and national direction.
Follow nationally approved processes for recruitment to both national and local specialties.
Deliver high level service to stake holders, including junior doctors, consultants.
Ensure accurate communication and reporting to relevant stakeholders.
Quality assure and review all processes.
Responsible for administrative support and operational delivery of recruitment programmes in line with specialty specific timelines and national direction with a particular focus on applicant queries.
Successfully assist with the end-to-end recruitment process to include vacancy creation; longlisting; shortlisting, self-assessment verification; interview/selection centre (currently online); offers and feedback
Support the Recruitment Managers/ Coordinators, with the expectation they will take ownership particularly around applicant related issues.
Source NW (Northwest) panel members to attend other national recruitment.
Deputise as required at specialty specific recruitment board meetings.
Develop a comprehensive working knowledge of key software including Oriel and Qpercom and willingness to support ongoing system development.
Oversee the management of the national recruitment inboxes on a daily basis and respond to many of those queries. Answer telephone calls from applicants and panel members. Maintain national website and use of social media.
Support recruitment events - which will involve early starts and late finishes on some occasions.
Understanding of a range of work procedures and practices, some of which are non-routine (e.g., working with various systems) and require a base level of theoretical knowledge acquired through formal training or equivalent experience
Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Significant demonstrable experience of working in an administrative/support role and maintaining systems
Demonstrable experience in working with stakeholders and dealing with sensitive and confidential information.
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint
Understanding of Confidentiality and Data Protection Act. Knowledge of NHS issues
Commitment to continuing professional development
Experience of organising and facilitating meetings and events (virtual and F2F)
Experience of working in a diverse and complex organization
Experience of working in a training and education environment within the NHS
Experience of collating complex information from several database sources and presenting it in a simplified manner
Experience of documenting and reporting on risks and issues
Knowledge and understanding of the NHS training pathways for doctors
Knowledge of virtual meeting technology
Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work at pace in a busy working environment and able to multi-task
Effective team worker
Minute-taking capabilities
Ability to work without supervision.
Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Professional, calm and efficient manner
Excellent organisational skills
Flexible in approach to work
Able to concentrate over a long period of time, required to use VDU / IT equipment more or less continuously on most days
Commitment to and focused on quality, promotes high standards in all they do. Able to make a connection between their work and the benefit to patients and the public
Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
Values diversity and difference operates with integrity and openness
Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
Actively develops themselves and supports others to do the same
- Understanding of and commitment to equality of opportunity and good working relationships
The core purpose of this team is:
Responsible for operational delivery of medical and dental recruitment programmes in line with specialty specific timelines and national direction.
Follow nationally approved processes for recruitment to both national and local specialties.
Deliver high level service to stake holders, including junior doctors, consultants.
Ensure accurate communication and reporting to relevant stakeholders.
Quality assure and review all processes.
Responsible for administrative support and operational delivery of recruitment programmes in line with specialty specific timelines and national direction with a particular focus on applicant queries.
Successfully assist with the end-to-end recruitment process to include vacancy creation; longlisting; shortlisting, self-assessment verification; interview/selection centre (currently online); offers and feedback
Support the Recruitment Managers/ Coordinators, with the expectation they will take ownership particularly around applicant related issues.
Source NW (Northwest) panel members to attend other national recruitment.
Deputise as required at specialty specific recruitment board meetings.
Develop a comprehensive working knowledge of key software including Oriel and Qpercom and willingness to support ongoing system development.
Oversee the management of the national recruitment inboxes on a daily basis and respond to many of those queries. Answer telephone calls from applicants and panel members. Maintain national website and use of social media.
Support recruitment events - which will involve early starts and late finishes on some occasions.
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