Finance Systems Assistant inManchester inManchester PUBLISHED THU 24 OCT 2024

The Trust is seeking to appoint an ambitious and technically minded individual to join the finance department. Reporting to the Finance Systems Analyst, the post holder will primarily assist in the maintenance of the Trust's eProcurement and eFinancial System, Integra Centros. With a close eye for detail, the Finance Systems Assistant will help maintain data, ensuring consistency across Integra and work in accordance with the Standing Financial Instructions.

The successful candidate will assist in testing, creating documentation and supporting process change within the Finance department. You will play an integral role within Finance, contributing to the delivery of the service, whist supporting staff and managers in the fight against cancer.

Key Responsibilities:

• Completing month end closedown and reconciliation
• Preparing month end journals
• A passion to challenge and change, to develop and evolve
• Supporting the wider Finance team
• Attention to detail and an understanding of the holistic process and system
• Assisting in developing and maintaining the Financial System

What we're looking for?

• A finance qualification or track record of bookkeeping and accounting.
• Ideal for a candidate looking to understand the wider finance function.
• IT Literate - experience using Finance systems an advantage
• The ability to prioritise and meet deadlines efficiently within fast-paced environment
• A flexible individual who enjoys working in a changing environment, with an enjoyment of problem-solving and a strong analytical mindset
• An excellent communicator, both written and verbal.

About us

DUTIES AND RESPONSIBILITIES

1. Acting as first point of contact for all users of the Integra software. This will include problem solving, providing user guidance within any finance applications, establishing if referral to the internal IT support or logging a service support request with the Managed Service Supplier (MSS). This will include providing supporting documentation and examples of system errors or malfunctions.
2. Maintaining aspects of the Integra system by scheduling and reviewing system jobs, completing month-end processing and general system housekeeping.
3. Maintaining procedures notes that are the responsibility of the financial systems team, ensuring that all processes and systems are documented and procedures are reviewed and updated on a regular basis in line with audit requirements.
4. Vigorously test new solutions and report problems with evidence to the designated point of contact. Report faults in the software and follow through to fix
5. Testing eForms, reports or other tools to enable process change as per agreed process flow.
6. Continually review and support users on new system processes and reporting.
7. Conforming to the monthly / annual timetables and external reporting deadlines, adhering to the system elements of the timetable, identifying issues and informing appropriate personnel as soon as these arise.
8. Validating, approving and uploading system input files such as payroll, electronic purchase invoices and journals. Resolving queries and escalating issues where appropriate.
9. Production of the NHS transparency reports, credit card expenditure journals and other ad-hoc reporting requirements.
10. Creating and maintaining complex spreadsheet/databases in MS Access / MS Excel including the use of queries, pivots, macros and formulas
11. Responsible for the provision and receipting of sensitive and confidential information and whilst adhering to regulations on internal and external data protection policy and information governance.
12. Ensuring secure and relevant access to the Integra system through the set up and maintenance of appropriate security records and user group menus to ensure this meets the requirements of segregation of duties.
13. Maintaining complex information by use of excel spreadsheets, as the post holder will demand a significant amount of time to be spent at a VDU using keyboard skills; the ability to concentrate on complex information/problems is imperative.
14. Supporting any other areas within the role of Finance Systems Assistant.