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Office ManagerinCroydoninCroydonPUBLISHED TUE 5 NOV 2024

Band 5: £34,521 to £41,956 a year per annum inclusive of HCAS (pro rata)  PERMANENT  GOOD SALARY 

HSEMENTAL HEALTHNHS

South London and Maudsley NHS Foundation TrustFollow South London and Maudsley NHS Foundation Trust

The Office Manager position at South London and Maudsley NHS Foundation Trust involves supporting the newly formed Forensic Intellectual and Neurodevelopmental Disabilities (FIND) Community Team, which focuses on facilitating the transition of inpatients to community care. The role requires strong administrative skills, including managing communications, preparing for meetings, taking minutes, and coordinating office supplies. The Office Manager will serve as a key contact point, handling sensitive information and liaising with various stakeholders, and must demonstrate discretion, initiative, and the ability to work under pressure.

Key responsibilities also include data management, supporting the multidisciplinary team (MDT) with administrative tasks, and ensuring compliance with documentation standards. The ideal candidate will possess excellent IT skills, particularly in Office 365, and be organized, articulate, and proactive, with the ability to engage effectively with individuals across different levels within and outside the organisation. The role necessitates a focus on continuous improvement and collaboration within the team to enhance service delivery and patient outcomes.

More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
More about MENTAL HEALTH
Mental health has emerged as a critical issue in the United Kingdom, particularly in the wake of the COVID-19 pandemic. The crisis highlighted the fragility of mental well-being across different demographics, from children and adolescents to adults and the elderly. It has sparked a wider conversation about the importance of mental health care, accessibility, and the stigmas often associated with mental illnesses.Learn more...
Useful skills for an Office Manager:
To work as an Office Manager in the UK, you will need a combination of technical, organizational, and interpersonal skills. Here are some key skills and qualifications that are typically important for the role:
1. Organizational Skills
- Ability to manage multiple tasks and prioritize workload effectively.
- Strong attention to detail to ensure accuracy in tasks and documentation.
2. Communication Skills
- Excellent verbal and written communication skills for interacting with staff, clients, and suppliers.
- Proficiency in crafting clear reports and emails.
3. Leadership Skills
- Experience in supervising and motivating a team.
- Ability to create a positive work environment and resolve conflicts.
4. Time Management
- Strong capability to manage time efficiently and meet deadlines.
- Proficient in planning and scheduling meetings and appointments.
5. Financial Management Skills
- Understanding of budgeting, accounting principles, and financial reporting.
- Being able to handle invoicing, payroll, and expense reports.
6. Technical Proficiency
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office management software and systems (e.g., CRM systems, project management tools).
7. Problem-Solving Abilities
- Capacity to identify issues and implement effective solutions swiftly.
- Strategic thinking to improve office processes and workflows.
8. Customer Service Orientation
- Strong focus on providing excellent service to both internal and external stakeholders.
- Ability to handle inquiries and complaints professionally.
9. HR Knowledge
- Basic understanding of human resources functions, including recruitment, onboarding, and performance management.
10. Adaptability and Flexibility
- Willingness to adapt to changing work environments and priorities.
- Ability to embrace new technologies and office practices.
Qualifications and Experience:
- Typically, a high school diploma or equivalent is required; professional qualifications in business administration or management can be advantageous.
- Previous experience in administrative roles, office management, or related areas is often essential.
- Familiarity with health and safety regulations and compliance standards may also be beneficial.
 


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