Medical Secretary/ Service Administrator (Obstetrics and Gynaecology)inExeterinExeterPUBLISHED FRI 8 NOV 2024

• To provide a full and efficient secretarial service for their consultants, nursing team and the wider service. This will include ensuring that all documentation is produced to an excellent standard. Strong proof-reading skills are required.
• Administrative functions including monitoring patient waiting lists and ensuring compliance with NHS standards.
• To coordinate and organise the attendance of patients to appointments in line with local team and Royal Devon University Healthcare NHS Foundation Trust arrangements as instructed.
• Effective communication, handling correspondence, liaising with Multidisciplinary teams, and managing telephone and email communications.
• To contribute to the management of the Consultants and team diary.
• To work with the team to ensure adequate cover is in place during periods of leave.
• To maintain electronic patient records in line with Trust policies.
• Governance adherence, including training and compliance with Trust policies.
• To assist other secretaries and members of the admin team in the achievement of a quality service.

For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.

About us

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role:

An exciting opportunity has become available for an experienced Secretary/Administrator to join the team at the Centre for Womens Health.

Based on the main Royal Devon and Exeter Wonford site, the post holder will join an established team to provide comprehensive Secretarial/Administration support to three of our Consultant Gynaecologist/Obstetricians.

The post holder will have a range of secretarial and administrative experience, ideally in a Healthcare environment; however, we welcome applicants from other sectors who feel they have relevant transferable skills.

Working in a busy and sometimes demanding job, within a supportive team, they must be a good team player and enjoy working within a Multidisciplinary team. We are looking for someone who is articulate, has excellent communication and interpersonal skills with the ability to prioritise competing workstreams. You should also have strong secretarial or administrative experience, organisational skills and the ability to work without direct supervision.

As the post deals with patients, relatives, and Healthcare professionals, applicants must have excellent communication skills and will be expected to have an empathetic and efficient telephone manner.

Working Pattern: 22.5 hours per week

Interview Date: To be confirmed

For further information please contact: Robert Boyd, Admin Line Manager on or at

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.