Somerset NHS Foundation Trustrha3FE4w
Opportunity to work in the healthcare sector and contribute to patient care by ensuring compliance with data protection laws.
Development of excellent interpersonal and communication skills through interactions with a diverse range of stakeholders.
Ability to work in a supportive and collaborative team environment, enhancing teamwork and professional relationships.
Exposure to important legislation and regulations such as the Data Protection Act, enhancing knowledge and expertise in data management.
Opportunity for career growth and development within the NHS, with potential for learning and advancement in administrative roles.
Engagement in meaningful work that directly impacts patient privacy and data security, providing a sense of purpose and fulfillment.
Flexible working arrangements and competitive benefits associated with working for Somerset NHS Foundation Trust.
The Somerset NHS Foundation Trust is seeking an Administration Assistant to join the Data Access and Disclosure Office (DADO) team in Taunton. This role involves handling information requests from various stakeholders, including the public, patients, and legal representatives, in compliance with data protection laws such as the Data Protection Act 2018 and the Freedom of Information Act 2000. The successful candidate will need strong interpersonal skills to communicate effectively across different levels of the organisation and build collaborative relationships.
In this position, the Administration Assistant will provide a professional and confidential administrative service, supporting the smooth operation of the DADO team. Key responsibilities include recording data protection requests in a database, collating documentation, and performing tasks such as printing and copying records. Overall, the role is essential to ensuring an efficient and effective administrative workflow within the team.
In this position, the Administration Assistant will provide a professional and confidential administrative service, supporting the smooth operation of the DADO team. Key responsibilities include recording data protection requests in a database, collating documentation, and performing tasks such as printing and copying records. Overall, the role is essential to ensuring an efficient and effective administrative workflow within the team.
Opportunity to work in the healthcare sector and contribute to patient care by ensuring compliance with data protection laws.
Development of excellent interpersonal and communication skills through interactions with a diverse range of stakeholders.
Ability to work in a supportive and collaborative team environment, enhancing teamwork and professional relationships.
Exposure to important legislation and regulations such as the Data Protection Act, enhancing knowledge and expertise in data management.
Opportunity for career growth and development within the NHS, with potential for learning and advancement in administrative roles.
Engagement in meaningful work that directly impacts patient privacy and data security, providing a sense of purpose and fulfillment.
Flexible working arrangements and competitive benefits associated with working for Somerset NHS Foundation Trust.
We have an exciting opportunity for an Administration Assistant to join our team.
The Data Access and Disclosure Office (DADO) Team handle requests for information from the general public, patients, staff, police, solicitors and other third parties under the Data Protection Act 2, UK GDPR, Access to Health Records Act 1990 and the Freedom of Information Act 2000.
You will require impeccable interpersonal skills, to communicate effectively with colleagues of all levels of seniority, and be able to build excellent working relationships to ensure common goals can be achieved.
You will be responsible for providing a professional, efficient and confidential administration service as part of the Data Access and Disclosure Office.
You will contribute as a member of the administrative team to the efficient smooth running of the Data Access and Disclosure Office.
About us
- Working within the Data Access & Disclosure team supporting with administrative duties relating to data access requests.
- Supporting an efficient and effective administrative service within the team.
- Recording the Data Protection requests on a database, collating documentation.
- Printing and copying record.
Please see attached Job Description for further information.
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for an Administration Assistant:
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To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:
Essential Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.
2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.
4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.
5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions.
7. Customer Service Skills: A professional approach to dealing with both internal and external customers.
8. Teamwork: Ability to work collaboratively in a team environment.
9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.
Qualifications
- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.
- Relevant Experience: Previous administrative or office experience can be advantageous.
- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.
- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.
Additional Considerations
- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.
- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.
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